Team Admin (12 months)

GMP Technologies; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

GMP Technologies in Singapore is seeking an Administrative Assistant to support the sales and operations teams. You will handle travel bookings, visa prep, and expense reporting, ensuring adherence to policies.

You will manage complex calendars across geographies, set up meetings, and assist with meetings and technology setups. The role also covers procurement tasks like raising purchase orders and keeping stationery and pantry inventory organized.

Qualifications

• Diploma or equivalent education required.
• 1–2 years of work experience in a similar capacity.
• Experience in travel bookings and calendar management is crucial.

Responsibilities

• Manage travel bookings, including visa preparation, adhering to policies and guidelines.
• Coordinate travel requests and expenses reports submission.
• Calendar management and scheduling across geographies and time zones.
• Assist with meetings and technology setup details.
• Assist with stationery and pantry inventory.
• Raise Purchasing Orders as required.
• Resolve routine day-to-day requests from internal departments.
• Manage complex calendars and global scheduling for internal and customer events.
• Coordinate onboarding and offboarding processes of new sales hires with the hiring manager.
• Perform other administrative duties and adhoc tasks as needed.

Skills

Travel booking

Calendar management

Administrative support

Communication

Education

Diploma or equivalent education

Job description

• Manage travel bookings, including visa preparation, adhering to policies and guidelines
• Manage travel request and expenses reports coordination and submissions
• Calendar management and schedule calls/ meetings in various geographies and time zones.
• Assist with meetings and technology set-up details.
• Assist with stationery and pantry inventory.
• Raising Purchasing Orders as and when required.
• Resolve routine day-to-day requests from internal departments.
• Manage complex calendars and global scheduling for both internal and customer events
• Coordinate the onboarding and offboarding processes of new sales hires in collaboration with the hiring manager
• Perform other administrative duties and adhoc duties as needed

Job Requirements

• Diploma or equivalent education required
• Preferably with 1 to 2 years of work experience in similar capacity
• Experience in travel bookings and calendar management is crucial

We regret that only shortlisted candidates will be notified.