Senior Administrative & Sales Support Executive (Commercial)

ASPECTUS ENGINEERING SERVICES PTE. LTD.; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

ASPECTUS ENGINEERING SERVICES PTE. LTD. is seeking a proactive Senior Administrative & Sales Support Executive to join our team in Singapore.

This role supports business operations by handling administrative tasks, sales support, customer liaison, and management assistance to ensure smooth daily operations and timely project execution. You will work closely with customers, suppliers, internal teams, and Management, coordinate logistics, prepare quotations and tender documents, and assist in

Qualifications

• Degree or equivalent qualification in Business Administration, Business Management, Sales Administration, or a related field.
• 3-5 years of relevant experience in administration, sales support, operations, or a similar role.
• Experience in working with and supporting management team will be an advantage.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Good communication and interpersonal skills, with the ability to liaise professionally with customers, suppliers, and internal teams.

Responsibilities

• Administrative & Office Management: handle administrative tasks, deliveries, customer queries, and support marketing activities; liaise with customers and suppliers on administrative matters; coordinate logistics for deliveries; arrange staff travel, accommodation, visas, and transportation; assist in preparing flyers, advertisements, and marketing materials; perform other administrative duties as assigned.

Skills

Administrative tasks

Sales support

Customer liaison

Time management

Communication

Team coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

ERP/CRM systems

Reporting tools

Job description

We are seeking a proactive and detail-oriented Senior Administrative & Sales Support Executive to join our team. This roleplays a key part in supporting business operations by providing administrative activities, sales support, customer liaison, and management assistance.

The successful candidate will work closely with customers, suppliers, internal teams, and Management to ensure smooth daily operations, timely project execution, and excellent customer service.

This position is ideal for an experienced professional who enjoys a dynamic environment, possesses strong organizational and communication skills, and is capable of managing multiple responsibilities while driving operational efficiency and business growth.

Key Responsibilities

• Administrative & OfficeManagement
  • Efficiently handle administrative tasks, deliveries, customer queries,and supporting marketing activities:
  • Liaise with customers and suppliers on administrative and operational matters.
  • Coordinate logistics for deliveries.
  • Coordinate travel arrangements, accommodation, visa applications, and transportation for staff business travels and specialist/guest visits.
  • Assist in preparing flyers, advertisements, and other marketing materials.
  • Perform any other administrative duties as assigned.
• Sales & CommercialSupport
  • Prepare and process quotations for products and services.
  • Prepare, coordinate, and submit tender documents.
  • Monitor sales activities and ensure proper follow-up and execution throughout the sales process.
  • Coordinate with internal teams to ensure timely follow-up on customer requirements.
  • Coordinate and schedule weekly meetings with the sales team.
  • Coordinate and support the organisation of customer training courses, including the preparation of presentation slides and training materials.
  • Perform any other sales activities as assigned.
• HumanResources Support:
  • Support staff welfare and engagement initiatives.
  • Assist in organizing company and staff events
  • Provide support and assistance with HR-related matters as required.
• Technical Team Support
  • Assist with the coordination and documentation required for the execution of work orders.
  • Ensure relevant information and administrative requirements are communicated effectively between the technical and sales and administrative teams.
• Management Support
  • Provide administrative and organisational support to Management.
  • Coordinate meetings, prepare agendas, presentations, and relevant documents as required.
  • Coordinate and follow up on matters assigned by Management with internal teams, customers, suppliers, and external parties.
  • Assist the Management with ad-hoc administrative and business matters as required.
  • Perform any other duties assigned by Management to support the smooth and efficient execution of daily activities.

Requirements

• Degree or equivalent qualification in Business Administration, Business Management, Sales Administration, or a related field.
• 3-5 years of relevant experience in administration, sales support, operations, or a similar role.
• Experience in working with and supporting management team will be an advantage.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Good communication and interpersonal skills, with the ability to liaise professionally with customers, suppliers, and internal teams.
• Proficiency in Microsoft Office, ERP/CRM systems, and reporting tools.
• Good attention to detail and ability to prepare accurate documentation, quotations, and tender submissions.
• Proactive, responsible, and able to work independently with minimal supervision.
• A team player who is comfortable working across different departments.
• Experience in coordinating training courses, events, logistics, or tenders will be an added advantage.