Senior Admin Executive

RSM STONE FOREST ACCOUNTSERVE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

RSM STONE FOREST ACCOUNTSERVE PTE. LTD. in Singapore is seeking an experienced Senior Admin Executive to provide administrative and operational support to the team.

The role requires a highly organized, proactive individual with strong coordination skills and potential to grow into a team leadership role. You will manage daily operations across departments, support HR administration, IT coordination, and accounts coordination, and prepare reports and meeting materials.

Qualifications

• At least 5 years of administrative and operational support experience.
• Strong coordination, communication, and stakeholder management skills.
• Experience supporting senior management.
• Exposure to HR administration, IT coordination, and accounts support.
• Proficient in Microsoft Office applications.
• Independent, detail-oriented, and execution-focused.
• Strong sense of ownership and accountability.
• Proactive and able to manage multiple priorities.
• Growth mindset with leadership potential.
• Aspires to build and lead a team in the future.

Responsibilities

• Provide administrative support to the Corporate Managers.
• Coordinate daily operational and administrative activities across departments.
• Support HR administration, including onboarding, offboarding, employee records, leave administration, and staff welfare activities.
• Coordinate work pass applications, renewals, cancellations, and related MOM requirements.
• Prepare and administer employment contracts, HR letters, and other personnel documentation.
• Liaise with IT vendors and internal stakeholders on system, equipment, and support matters.
• Coordinate with the Accounts team on invoices, payments, and vendor documentation.
• Support HR administration, including onboarding, employee records, leave administration, and staff activities.
• Prepare reports, presentations, correspondence, and meeting materials.

Skills

Administrative support

Operational coordination

HR administration

IT coordination

Accounts coordination

MS Office

Stakeholder management

Senior management support

Multitasking

Ownership mindset

Tools

MS Office

Job description

We are looking for an experienced Senior Admin Executive to provide administrative and operational support to the team. This role requires a highly organized individual with strong coordination skills to manage daily operations, HR administration, IT and accounts coordination, and corporate administration. The successful candidate should be hands‑on, proactive, and possess the potential to grow into a team leadership role.

Key Responsibilities

• Provide administrative support to the Corporate Managers.

• Coordinate daily operational and administrative activities across departments.

• Support HR administration, including onboarding, offboarding, employee records, leave administration, and staff welfare activities.

• Coordinate work pass applications, renewals, cancellations, and related MOM requirements.

• Prepare and administer employment contracts, HR letters, and other personnel documentation.

• Liaise with IT vendors and internal stakeholders on system, equipment, and support matters.

• Coordinate with the Accounts team on invoices, payments, and vendor documentation.

• Support HR administration, including onboarding, employee records, leave administration, and staff activities.

• Prepare reports, presentations, correspondence, and meeting materials.

Requirements

• At least 5 years of relevant administrative and operational support experience.

• Strong coordination, communication, and stakeholder management skills.

• Experience supporting senior management.

• Exposure to HR administration, IT coordination, and accounts support.

• Proficient in Microsoft Office applications.

• Independent, detail‑oriented, and execution‑focused.

• Strong sense of ownership and accountability.

• Proactive and able to manage multiple priorities.

• Growth mindset with leadership potential.

• Aspires to build and lead a team in the future