Lead Administrator

EXYTE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

EXYTE SINGAPORE PTE. LTD. is seeking a proactive administrative professional to support the SEA Management Team with a wide range of coordination and office management tasks.

The role includes arranging travel, scheduling meetings, and ensuring logistics for events and daily operations are efficiently handled. The ideal candidate will have 3–5 years of senior administrative experience, strong organizational skills, and familiarity with SAP Concur and SAP SuccessFactors.

Qualifications

• Diploma/Degree in Business Administration, Office Management, or a related field.
• At least 3-5 years' experience in senior administrative or management-support role.
• Working knowledge of SAP Concur and SAP SuccessFactors is preferred.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.

Responsibilities

• Provide comprehensive administrative and coordination support to the SEA Management Team.
• Coordinate domestic and international business travel, including flights, accommodation, ground transportation, visas, and itinerary preparation.
• Arrange and schedule internal and external meetings, ensuring meeting rooms, facilities, and other logistical requirements are properly coordinated.
• Manage complex calendars, including scheduling and coordinating meetings, appointments, conference calls, and management activities.
• Support management with meeting preparation, including agendas, presentation materials, documents, and other required information.
• Provide support and coordination for team related company events.
• Prepare, submit, and track expense claims and reimbursements, ensuring accuracy and timely processing
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Assist in providing coverage during reporting line Manager Administration/Admin's absence.
• Perform any other duties and undertake various ad-hoc administrative support tasks as assigned from time to time.

Skills

Organizational skills

Time management

Prioritization

Communication

Education

Diploma or Degree in Business Administration / Office Management

Tools

SAP Concur

SAP SuccessFactors

Job description

Job Description:

• Provide comprehensive administrative and coordination support to the SEA Management Team.
• Coordinate domestic and international business travel, including flights, accommodation, ground transportation, visas, and itinerary preparation.
• Arrange and schedule internal and external meetings, ensuring meeting rooms, facilities, and other logistical requirements are properly coordinated.
• Manage complex calendars, including scheduling and coordinating meetings, appointments, conference calls, and management activities.
• Support management with meeting preparation, including agendas, presentation materials, documents, and other required information.
• Provide support and coordination for team related company events.
• Prepare, submit, and track expense claims and reimbursements, ensuring accuracy and timely processing
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Assist in providing coverage during reporting line Manager Administration/Admin's absence.
• Perform any other duties and undertake various ad-hoc administrative support tasks as assigned from time to time.

Job Requirements:

• Diploma/Degree in Business Administration, Office Management, or a related field.
• At least 3-5 years' experience in senior administrative or management-support role.
• Working knowledge of SAP Concur and SAP SuccessFactors is preferred.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.