Transport Operations Coordinator (Vendor Management) - Govt/Mon-Fri - LXY

APBA TG Human Resource Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A professional human resources agency in Singapore seeks a Coordinator within the Vendor Management Team. The successful candidate will manage transport requests, ensuring timely and safe arrangements for children’s appointments and access visits. Key responsibilities include coordinating with stakeholders, maintaining accurate records, and supporting process improvements. The ideal candidate holds a diploma and excels in organizational and interpersonal skills. Proficiency in Microsoft Outlook and Excel is essential, alongside a good command of English.

Qualifications

• Meticulous, well-organised, and attentive to detail.
• Able to work independently and collaboratively with stakeholders.
• Comfortable in an operations-driven environment with time-sensitive requests.

Responsibilities

• Manage and coordinate transport requests including administrative tasks.
• Liaise with stakeholders and vendors for transport arrangements.
• Maintain accurate records and databases of transport requests.
• Support process improvements and technology solutions.

Skills

Organizational skills

Data management

Interpersonal skills

Proficient in Microsoft Outlook

Proficient in Microsoft Excel

English proficiency

Education

Diploma or above in any discipline

Job description

Job Description

As a Coordinator within the Vendor Management Team, you will support the planning, coordination, and management of transport services for children in out-of-home placement. This role plays a critical part in ensuring timely, safe, and reliable transport arrangements to support children’s schooling, medical and psychological appointments, and access visits.

Key Responsibilities

Operations & Coordination

• Manage and coordinate all transport requests, including setting up communication channels and handling related administrative tasks.
• Liaise with internal stakeholders, vendors, volunteers, and service providers to ensure transport arrangements are executed as planned.
• Attend to enquiries and provide on‑ground support when required, including being on standby to assist with transport for children aged 1 to 18, including those with special needs or behavioural challenges.

Data Management & Reporting

• Update and maintain accurate records and databases of transport requests.
• Support the generation of statistics and reports for management review and policy evaluation.
• Verify transport claims and supporting documentation for accuracy and compliance.

Process Improvement & Systems Support

• Work with the team on technology‑enabled solutions to improve operational efficiency and workflow effectiveness.
• Support process improvements and administrative enhancements within the Vendor Management unit.

Administrative Support

• Assist with general administrative duties and ad‑hoc tasks as assigned by the supervisor.

Job Requirements

• Diploma or above in any discipline.
• Meticulous, well‑organised, and attentive to detail.
• Proficient in Microsoft Outlook and Excel, and comfortable using online or mobile systems to manage high volumes of data.
• Able to work independently and collaboratively with internal and external stakeholders.
• Good command of written and spoken English.
• Strong interpersonal skills, with willingness to interact with clients, volunteers, and vendors.
• Comfortable working in an operations‑driven environment with time‑sensitive requests.