Temp Secretariat

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services company in Singapore is seeking an experienced candidate for a role focused on event planning and strategic initiatives in the education sector. Responsibilities include coordinating events, ensuring compliance with regulations, and managing administrative tasks. The ideal candidate holds a diploma or degree, boasts 3-5 years of relevant experience, possesses excellent interpersonal and organizational skills, and has a keen interest in education. The position offers a salary range of $3000 to $6000, with a contract duration of 3 months, potentially extendable.

Qualifications

• At least 3-5 years working experience with a good track record.
• Relevant experience in the education sector.
• Ability to work independently and as a team player.
• High integrity and professionalism.

Responsibilities

• Plan and coordinate arrangements for events and official visits.
• Serve as secretariat to committees/taskforces.
• Manage the filing and administration of documents.
• Ensure compliance with policies and regulations.

Skills

Excellent interpersonal skills

Critical thinking

Communication skills

Organizational skills

Self-motivated

Analytical skills

Team player

Education

Diploma Holder / Degree Holder

Tools

Microsoft Office

Job description

Job Scope

Development and delivery of institutional-wide strategic events

• Plan and coordinate arrangements for events and official visits.
• Develop and print publicity materials such as information leaflets, signage and slides.
• Conduct timely scan on the development of technology in the education sphere, especially in the area of AI.
• Enhance reputation both locally and internationally.
• Increase brand visibility through a positive and professional image
• Improve awareness of technological trends and developments in the educational field.

Professional Development

• Participate in projects involving departments internally or external organisations.
• Awareness of programmes and developments

Support of Committees

• Serve as secretariat to committees/taskforces chaired by Chief Learning and Innovations Officer (CLIO) or Chief Strategy and Partnerships Officer (CSPO), where applicable.
• Contribute towards the success of institute-wide initiatives

Ensuring Compliance to relevant policies and regulations

• Liaise with partners and external stakeholders on legal documentation pertaining to research projects.
• Ensure that research projects documentation and processes comply with policies and regulations.

Administration and Staff Development.

• Manage the filing and administration of documents in the office.
• Plan and monitor the budget allocated to the office.
• Handle despatch duties.
• Serve as Personal Assistant to CLIO and CSPO.
• Any other duties as assigned by CLIO and CSPO
• Proper administration of documents and records in the office.

Requirements

• Diploma Holder / Degree Holder
• At least 3-5 years working experience with a good track record.
• Relevant experience in the education sector.
• Proficient in Microsoft Office applications.
• Excellent interpersonal, critical thinking, communication, writing and organisational skills.
• Conceptualisation and analytical skills.
• Minute-taking and report writing skills.
• Self-motivated.
• Ability to work independently and as a team player.
• High integrity, professionalism, adaptability and willingness to go the extra mile.
• Keen interest in education.

Working Arrangements

• Monday to Thursday: 8.30am – 5.45pm
• Friday: 8.30am – 5.15pm

Contract Duration

3 months (possible to extend)

Location

West (Pioneer / Boon Lay mrt)

Salary

$3000 to $6000