Temp Administrative Executive (Toa Payoh)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking a Diploma-qualified admin assistant to provide secretariat support for disciplinary proceedings and manage case documentation in a fast-paced environment in Singapore.

You will coordinate hearings, prepare notes, handle enquiries, and liaise with internal/external stakeholders while maintaining records and supporting digital transformation initiatives. 6-month contract; 8.30am–5.30pm, Mon-Fri, Singaporean/PR preferred.

Qualifications

• Diploma holder with up to 3 years' experience.
• Proficient in English and IT-savvy.
• Willing to comply with OSA and sign undertaking.

Responsibilities

• Provide secretariat support for disciplinary proceedings before a tribunal.
• Manage disciplinary cases, including tracking case progress, handling documents and coordinating hearings and meetings.
• Prepare meeting notes, handle enquiries, prepare internal reports and correspond with internal and external stakeholders.
• Maintain accurate records and support digital transformation initiatives to improve secretariat operations.
• Perform other administrative duties as assigned.

Skills

Secretariat skills

Disciplinary proceedings

Stakeholder communication

Independent worker

Education

Diploma qualification

Tools

MS Word

Excel

PDF editing

PowerPoint

Job description

Job Responsibilities

• Provide secretariat support for disciplinary proceedings before a tribunal.


• Manage disciplinary cases, including tracking case progress, handling documents and coordinating hearings and meetings.


• Prepare meeting notes, handle enquiries, prepare internal reports and correspond with internal and external stakeholders.


• Maintain accurate records and support digital transformation initiatives to improve secretariat operations.


• Perform other administrative duties as assigned.

Job Requirements

• Singapore Citizen or Permanent Resident.


• Minimum Diploma qualification, with no more than 3 years of working experience.


• Proficient in English and IT-savvy, with knowledge of Microsoft Word, Excel, PowerPoint and PDF editing software.


• Good interpersonal and communication skills, with the ability to interact with people from diverse backgrounds.


• Adaptable, proactive and able to work independently with minimal supervision.


• Willing to comply with the Government Official Secrets Act (OSA) and sign the required undertaking upon engagement.

Duration/Working Hours:

6 months (Oct 2026 to 30 Apr 2027)

8 hours per weekday, from 8.30am to 5.30 pm (1 hour lunch break)

Monday to Friday excluding Public Holidays

** We regret to inform only shortlisted candidate will be notified.