Administrative Executive - Learning Operations Support (Toa Payoh)

Seacare Manpower Services Pte Ltd; Singapore; Vor Ort; SGD 33.000 - 47.000; Teilzeit

Zusammenfassung

Seacare Manpower Services Pte Ltd in Singapore is seeking a detail-oriented Administrative Assistant to support staff onboarding, training records, and internal documentation. You will coordinate learning programmes, arrange travel, and maintain attendance and feedback surveys to ensure quality and compliance.

The role is a 6-month contract (11 Jan 2027 to 10 Jul 2027), with standard working hours and opportunities to contribute to digitalisation and process improvements within the learning

Qualifikationen

• Excellent written and verbal communication.
• Strong interpersonal and stakeholder coordination skills.
• Able to manage multiple priorities and meet deadlines.
• Analytical, meticulous, and detail-oriented.
• Proficient in Microsoft 365 applications (Excel, PowerPoint, Word, Forms).
• Willing to learn new digital tools and support process improvement initiatives.
• Familiarity with data visualisation tools or LMS is an advantage.

Aufgaben

• Provide administrative support for staff onboarding, mandatory training, learning records and internal documentation.
• Coordinate learning and leadership development programmes, including registrations, venue bookings, training materials, catering and event logistics.
• Arrange travel and related documentation for overseas learning programmes in accordance with established policies.
• Maintain training attendance records, learner feedback surveys and course quality assurance documentation.
• Compile training budget reports, monitor expenditure and flag discrepancies or variances for follow-up.
• Maintain workforce records and update internal job postings, applicant records and application statuses.
• Support digitalisation and process improvement initiatives to enhance administrative efficiency and learning operations.
• Perform other administrative and operational duties as assigned.

Kenntnisse

Communication

Interpersonal skills

Organizational skills

Stakeholder coordination

Multitasking

Analytical thinking

Attention to detail

Tools

Excel

PowerPoint

Word

Forms

Jobbeschreibung

Job Responsibilities

• Provide administrative support for staff onboarding, mandatory training, learning records and internal documentation.
• Coordinate learning and leadership development programmes, including registrations, venue bookings, training materials, catering and event logistics.
• Arrange travel and related documentation for overseas learning programmes in accordance with established policies.
• Maintain training attendance records, learner feedback surveys and course quality assurance documentation.
• Compile training budget reports, monitor expenditure and flag discrepancies or variances for follow-up.
• Maintain workforce records and update internal job postings, applicant records and application statuses.
• Support digitalisation and process improvement initiatives to enhance administrative efficiency and learning operations.
• Perform other administrative and operational duties as assigned.

Job Requirements

• Good written and verbal communication skills.
• Strong interpersonal, organisational and stakeholder coordination skills.
• Able to manage multiple priorities, meet deadlines and work independently or collaboratively.
• Analytical, meticulous and attentive to detail.
• Proficient in Microsoft 365 applications, particularly Excel, PowerPoint, Word and Forms.
• Willing to learn new digital tools and support process improvement initiatives.
• Familiarity with data visualisation tools, survey platforms, learning management systems or workflow automation is an advantage.
• Able to travel occasionally to different work locations as required.

Duration/Working Hours:

6 months contract (11 Jan 2027 to 10 July 2027)

Mon to Thur: 8.5 Hours (excl. 1 hour meal break)
0830hrs - 1800hrs
Fri: 8 hours (excl. 1 hour meal break)
0830hrs - 1730hrs

** We regret to inform only shortlisted candidate will be notified.