Admin Executive Support (Toa Payoh)

Seacare Manpower Services; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

Seacare Manpower Services is seeking a focused administrative support officer to assist with enquiries, registrations and event coordination for public ceremonies in Singapore. You will handle communications, prepare certificates, and ensure attendance records are accurately maintained.

You will work closely with multiple stakeholders, review notices, and assist with procurement-related documentation for events. The position is a 3-month, 42-hour-per-week contract, based on-site in Singapore.

Qualifications

• Strong administrative and organisational abilities.
• Excellent written and spoken English.
• Proficient in MS Office with attention to detail.
• Ability to work independently and coordinate with stakeholders.
• Experience in admin or event support is advantageous.

Responsibilities

• Triage and respond to enquiries across multiple mailboxes via the Feedback Management System
• Assist with registration, Pledge Ceremony and general public enquiries
• Support the planning and coordination of Pledge Ceremonies, including invitations, logistics, vendor coordination and on-site support
• Prepare Pledge Certificates and update attendance records
• Assist with reviewing and disseminating circulars, notices and publications
• Support procurement-related documentation for events management and design services
• Perform general administrative and ad-hoc duties as assigned

Skills

Administrative skills

Communication skills

Stakeholder coordination

Tools

Microsoft Office

Job description

Key Responsibilities:

• Triage and respond to enquiries across multiple mailboxes via the Feedback Management System
• Assist with registration, Pledge Ceremony and general public enquiries
• Support the planning and coordination of Pledge Ceremonies, including invitations, logistics, vendor coordination and on-site support
• Prepare Pledge Certificates and update attendance records
• Assist with reviewing and disseminating circulars, notices and publications
• Support procurement-related documentation for events management and design services
• Perform general administrative and ad-hoc duties as assigned

Requirements:

• Good administrative and organisational skills
• Good written and verbal communication skills
• Proficient in Microsoft Office applications
• Able to work independently and coordinate with various stakeholders
• Prior administrative or event support experience will be an advantag

Duration/Working hours:

3 mths (Immediate)

42 hours per week

We regret to inform only shortlisted candidates will be notified.