Secretariat Support Officer - $16/Hour - 6 Months renewable

PERSOL; Singapore; On-site; SGD 18,000 - 26,000; Full time

Job summary

PERSOL Singapore is seeking a proactive Temporary Secretariat Support Officer to aid disciplinary tribunal proceedings. This role suits someone with strong administrative, coordination and stakeholder management skills and an interest in case management exposure.

Based in Toa Payoh, the position runs Monday to Friday, 8:30am–5:30pm, with immediate start through 30 April 2027. Diploma holders with up to 3 years' experience are invited to apply.

Qualifications

• Diploma qualification with up to 3 years of relevant working experience.
• Strong communication skills and ability to engage with stakeholders.
• Proficient in Microsoft Office applications and PDF editing tools.
• Proactive, adaptable and able to work independently with minimal supervision.

Responsibilities

• Coordinate and support disciplinary case proceedings to ensure timely case management.
• Perform secretariat functions: track progress, manage documents, schedule hearings, prepare notes, handle enquiries.
• Liaise with internal teams and external stakeholders on disciplinary matters.
• Maintain accurate records and support digital transformation and process improvement initiatives.
• Provide general administrative and operational support as required.

Skills

Communication

MS Office

PDF tools

Stakeholder mgmt

Interpersonal skills

Independent work

Education

Diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

We are representing our client, a reputable organisation, in the search for a proactive and detail-oriented Temporary Secretariat Support Officer to support disciplinary tribunal proceedings.

This role is suitable for candidates with strong administrative, coordination and stakeholder management skills who are keen to gain exposure to case management and tribunal proceedings.

Job Details

• Position: Temporary Support Officer
• Contract Period: Immediate until 30 April 2027
• Salary: $16/hour (approximately $2,800/month)
• Working Hours: Monday to Friday, 8:30am–5:30pm

• Location: Toa Payoh

Key Responsibilities

• Coordinate and support disciplinary case proceedings to ensure timely case management and resolution.
• Perform secretariat functions, including tracking case progress, managing documents and records, scheduling hearings and meetings, preparing meeting notes, handling enquiries, and supporting internal reporting requirements.
• Liaise with internal teams and external stakeholders on matters related to disciplinary proceedings.
• Maintain accurate records and documentation while supporting digital transformation and process improvement initiatives to enhance operational efficiency.
• Provide general administrative and operational support, including other duties assigned by the organisation.

Requirements

• Singapore Citizen.
• Diploma qualification with up to 3 years of relevant working experience.
• Good communication skills, computer literacy and working knowledge of Microsoft Office applications (Word, Excel and PowerPoint) and PDF editing tools.
• Strong interpersonal and communication skills, with the ability to engage effectively with stakeholders from diverse backgrounds.
• Proactive, adaptable and able to work independently with minimal supervision while managing multiple tasks effectively.

We regret to inform that only shortlisted candidates will be notified.

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