Temporary Administrative Officer (Potong Pasir)

Seacare Manpower Services; Singapore; On-site; SGD 29,000 - 47,000; Full time

Job summary

Seacare Manpower Services is seeking a meticulous administrative assistant for a 12-month contract in Singapore to support office operations and governance.

You will maintain records, coordinate with vendors and stakeholders, and handle confidential information while managing a high volume of emails and various priorities. Proficiency in Excel and Outlook is essential, along with strong organizational and communication skills.

Qualifications

• Diploma preferred; other relevant qualifications may be considered.
• Proficient in Excel and Outlook.
• Strong organisational skills and attention to detail.
• Able to manage a high volume of emails and administrative tasks effectively.
• Able to handle confidential information with discretion and professionalism.
• Good communication and coordination skills.
• Able to work independently and manage multiple priorities.

Responsibilities

• Maintain tracking records and calendars to monitor work progress and deadlines.
• Coordinate assignments and follow up on outstanding matters with relevant stakeholders.
• Maintain and organise records, files and archives.
• Assist with maintaining knowledge management databases and documentation.
• Support office administration, including coordination with vendors.
• Handle sensitive and confidential information appropriately.
• Maintain proper documentation in accordance with established governance and records management procedures.
• Assist with audits, reporting and other administrative projects as assigned.

Skills

Microsoft Office

Excel

Outlook

Communication

Education

Diploma

Job description

Job Responsibilities

• Maintain tracking records and calendars to monitor work progress and deadlines.


• Coordinate assignments and follow up on outstanding matters with relevant stakeholders.


• Maintain and organise records, files and archives.


• Assist with maintaining knowledge management databases and documentation.


• Support office administration, including coordination with vendors.


• Handle sensitive and confidential information appropriately.


• Maintain proper documentation in accordance with established governance and records management procedures.


• Assist with audits, reporting and other administrative projects as assigned.

Job Requirements

• Diploma qualification preferred; candidates with other relevant qualifications may also be considered.


• Proficient in Microsoft Office applications, particularly Excel and Outlook.


• Strong organisational skills and attention to detail.


• Able to manage a high volume of emails and administrative tasks effectively.


• Able to handle confidential information with discretion and professionalism.


• Good communication and coordination skills.


• Able to work independently and manage multiple priorities.

Duration/Working Hours:

12 months (Immediate)

Monday to Thursday (8.30am to 6pm)

Friday (8.30am to 5.30pm)

42 hours per week, 5-day work week

** We regret to inform only shortlisted candidates will be notified.