Secretariat Support Officer | $16/Hour | Toa Payoh | Immediate

PERSOL; Singapore; On-site; SGD 18,000 - 26,000; Full time

Job summary

PERSOL represents a reputable client in Singapore seeking a proactive Temporary Secretariat Support Officer to assist disciplinary tribunal proceedings. The role focuses on administrative coordination, case tracking, and stakeholder liaison, with exposure to tribunal processes.

Based in Toa Payoh, you will manage documents, schedule hearings, maintain records, and support reporting while working Monday to Friday, 8:30am–5:30pm. Diploma holders with up to 3 years' experience are invited to apply.

Qualifications

• Diploma qualification with up to 3 years of relevant working experience.
• Good communication skills and computer literacy.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and PDF editing tools.
• Strong interpersonal skills with stakeholders from diverse backgrounds.
• Ability to work independently with minimal supervision while managing multiple tasks.

Responsibilities

• Coordinate and support disciplinary case proceedings to ensure timely case management and resolution.
• Perform secretariat functions, including tracking case progress, managing documents and records, scheduling hearings and meetings, preparing meeting notes, handling enquiries, and supporting internal reporting requirements.
• Liaise with internal teams and external stakeholders on matters related to disciplinary proceedings.
• Maintain accurate records and documentation while supporting digital transformation and process improvement initiatives to enhance operational efficiency.
• Provide general administrative and operational support, including other duties assigned by the organisation.

Skills

Administrative skills

Coordination

Stakeholder management

Case management

Microsoft Office

Education

Diploma

Tools

PDF editing tools

Word/Excel/PowerPoint

Job description

We are representing our client, a reputable organisation, in the search for a proactive and detail-oriented Temporary Secretariat Support Officer to support disciplinary tribunal proceedings.

This role is suitable for candidates with strong administrative, coordination and stakeholder management skills who are keen to gain exposure to case management and tribunal proceedings.

Job Details

• Position: Temporary Support Officer

• Contract Period: Immediate until 30 April 2027

• Salary: $16/hour (approximately $2,800/month)

• Working Hours: Monday to Friday, 8:30am–5:30pm

• Location: Toa Payoh

Key Responsibilities

• Coordinate and support disciplinary case proceedings to ensure timely case management and resolution.

• Perform secretariat functions, including tracking case progress, managing documents and records, scheduling hearings and meetings, preparing meeting notes, handling enquiries, and supporting internal reporting requirements.

• Liaise with internal teams and external stakeholders on matters related to disciplinary proceedings.

• Maintain accurate records and documentation while supporting digital transformation and process improvement initiatives to enhance operational efficiency.

• Provide general administrative and operational support, including other duties assigned by the organisation.

Requirements

• Singapore Citizen.

• Diploma qualification with up to 3 years of relevant working experience.

• Good communication skills, computer literacy and working knowledge of Microsoft Office applications (Word, Excel and PowerPoint) and PDF editing tools.

• Strong interpersonal and communication skills, with the ability to engage effectively with stakeholders from diverse backgrounds.

• Proactive, adaptable and able to work independently with minimal supervision while managing multiple tasks effectively.