Temp Admin @ Toa Payoh

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 17,000 - 24,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore seeks an administrative professional to support managers, schedule internal meetings, and track the marketing status of vacant units. You will prepare vacancy listings and coordinate with internal teams for tender preparations.

The role requires handling inquiries, maintaining tenant records, and assisting with lease documents. Candidates typically have 1–3 years in admin/leasing and strong MS Office skills, with the ability to work

Qualifications

• 1–3 years in administrative, leasing, or customer-facing roles.
• Proficient in MS Office with strong data entry accuracy.
• Good verbal and written communication; able to work independently or in a team.

Responsibilities

• Provide administrative support to managers, schedule meetings, and track marketing status of vacant units.
• Coordinate with internal groups to gather property details for tender launches and shop allocations.
• Handle inquiries via email, phone, and letters related to e-bidding/tender procedures and unit availability.
• Maintain accurate records of tenants' contacts and documents; assist with lease documents for new letting.
• Provide general office support and undertake ad-hoc assignments as required.

Skills

MS Office

Data entry

Communication

Teamwork

Tools

Microsoft Office

Job description

Contract Period: 3 months to 1 year
Mondays to Fridays office hours
$15/hour

Job Scope:

• Provide comprehensive administrative support to managers, including scheduling internal meetings, tracking marketing status of vacant units, preparing vacancy listing etc.
• Coordinate with internal groups to gather prerequisite / as-built property details such as floor area, floor plans, electrical provisions, water supply, and photographs to facilitate eBid/PQM tender launches and shops allocation
• Handle all incoming general enquiries and correspondences, including emails, phone calls, and letters regarding e-bidding / tender procedures, unit availability and other related matters.
• Maintain accurate and up-to-date records of tenants’ contacts, internal database, and other relevant documents.
• Prepare letter of offers, tenancy agreements and other lease documents for new letting.
• Retrieving archived documents for facts-finding and investigation works.
• Follow up with tenants and prospects on the timely return of lease documents, rescheduling of signing appointment dates etc.
• Providing monthly report inputs to facilitate internal groups in updating of commercial map etc.
• Provide general office support, such as ordering supplies and maintaining office equipment.
• Undertake any other ad-hoc assignments as required.

Requirements:

• We seek candidates with 1 to 3 years of experience in administrative, leasing, or customer-facing roles, preferably with basic tenancy and marketing knowledge.
• The ideal candidate will need to be proficient in Microsoft Office applications (Word, Excel, PowerPoint), possess good verbal and written communication skills, and demonstrate high accuracy in data entry and document preparation.
• Essential qualities include the ability to work both independently and collaboratively in a team.

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI