Tenancy & Administrative Assistant (Part Time)

Hersing Culinary Pte Ltd; Singapore; On-site; SGD 13,000 - 27,000; Part time

Job summary

Hersing Culinary Pte Ltd in Singapore seeks a Part-Time Administrative Assistant to support tenancy and lease administration, contract documentation and general office tasks. You will organize agreements, coordinate with landlords and agents, and manage deadlines while maintaining meticulous records.

The role emphasizes English communication, attention to detail, and the ability to handle confidential information with discretion. Flexible hours to be discussed.

Qualifications

• No legal qualification required. Background in Legal Studies, Business Administration or related fields would be an advantage.
• Prior tenancy/lease/contract or general office administration experience is preferred, but transferable skills are welcome.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Able to manage documentation, follow-ups and deadlines independently.
• Proficient in Microsoft Word, Excel, Outlook and general office applications.
• Familiarity with Singapore tenancy or business documentation is an advantage.
• Responsible, organised and willing to learn.

Responsibilities

• Assist in preparing, organising and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence.
• Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties.
• Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods.
• Maintain an updated record of tenancy agreements, handover documents and other related information.
• Follow up on outstanding documents, approvals, signatures and tenancy matters.
• Assist Management with documentation for new outlets, offices and other business premises.
• Highlight upcoming lease deadlines or outstanding tenancy matters to Management.
• Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements.
• Coordinate document reviews and signatures, and liaise with external lawyers when required.
• Maintain proper filing and version control of signed agreements and related documents.
• Assist with preparing business letters, notices, internal memos and other correspondence.
• Maintain organised records of company documents, licences, permits and insurance policies.
• Provide general administrative and documentation support to Management as required.
• Handle confidential company and management information professionally.

Skills

English proficiency

Attention to detail

Time management

Office administration

Education

No specific degree required

Tools

Microsoft Word

Excel

Outlook

Job description

Key Responsibilities

Tenancy & Lease Administration

• Assist in preparing, organising and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence.
• Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties.
• Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods.
• Maintain an updated record of tenancy agreements, handover documents and other related information.
• Follow up on outstanding documents, approvals, signatures and tenancy matters.
• Assist Management with documentation for new outlets, offices and other business premises.
• Highlight upcoming lease deadlines or outstanding tenancy matters to Management.

General Legal & Contract Documentation

• Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements.
• Coordinate document reviews and signatures, and liaise with external lawyers when required.
• Maintain proper filing and version control of signed agreements and related documents.

General Administrative Support

• Assist with preparing business letters, notices, internal memos and other correspondence.
• Maintain organised records of company documents, licences, permits and insurance policies.
• Provide general administrative and documentation support to Management as required.
• Handle confidential company and management information professionally.

Requirements

• No legal qualification required. Candidates with a background in Legal Studies, Business Administration, Corporate Administration or related fields would be an advantage.
• Prior experience in tenancy, lease, contract or general office administration is preferred, but candidates with relevant transferable skills are welcome.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Able to manage documentation, follow-ups and deadlines independently.
• Proficient in Microsoft Word, Excel, Outlook and general office applications.
• Familiarity with Singapore tenancy or business documentation would be an advantage.
• Responsible, organised and willing to learn.

Employment Details

• Position: Part-Time
• Working arrangement & hours: To be discussed