Tenancy & Administrative Assistant (Part Time)

HERSING CULINARY PTE. LTD.; Singapore; On-site; SGD 19,000 - 30,000; Part time

Job summary

HERSING CULINARY PTE. LTD. is seeking a detail-oriented Part-Time Tenancy & Administrative Assistant to support tenancy and property documentation across our F&B outlets and premises.

You will handle tenancy agreements, lease renewals, and follow-ups with landlords and agents, while providing general admin support to Management. The role emphasizes organisation and accuracy, with duties including maintaining records, preparing standard documents and ensuring deadlines are met.

Qualifications

• No legal qualification required; preferred backgrounds listed.
• Experience in tenancy, lease, contract or office administration preferred.
• Strong written and spoken English.
• Ability to manage documentation, follow-ups and deadlines independently.
• Proficient with Microsoft Word, Excel and Outlook.

Responsibilities

• Prepare and maintain tenancy and lease documents.
• Coordinate documentation with landlords and agents.
• Monitor lease dates and renewal deadlines.
• Maintain filing and version control of agreements.
• Provide general administrative support to Management.

Skills

Attention to detail

Organisational skills

Written English

Communication skills

Time management

Education

Legal Studies / Business Administration background

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About the role

We are looking for a detail-oriented and organised Part-Time Tenancy & Administrative Assistant to support our tenancy and property documentation across the company's F&B outlets and business premises. The main focus of this role is to assist with tenancy agreements, lease renewals, documentation and follow-ups with landlords and managing agents. The role will also provide general administrative and documentation support to Management.

Key responsibilities

Tenancy & Lease Administration

• Assist in preparing, organizing and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence.
• Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties.
• Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods.
• Maintain an updated record of tenancy agreements, handover documents and other related information.
• Follow up on outstanding documents, approvals, signatures and tenancy matters.
• Assist Management with documentation for new outlets, offices and other business premises.
• Highlight upcoming lease deadlines or outstanding tenancy matters to Management.

General Legal & Contract Documentation

• Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements.
• Coordinate document reviews and signatures, and liaise with external lawyers when required.
• Maintain proper filing and version control of signed agreements and related documents.

General Administrative Support

• Assist with preparing business letters, notices, internal memos and other correspondence.
• Maintain organised records of company documents, licences, permits and insurance policies.
• Provide general administrative and documentation support to Management as required.
• Handle confidential company and management information professionally.

Requirements

• No legal qualification required. Candidates with a background in Legal Studies, Business Administration, Corporate Administration or related fields would be an advantage.
• Prior experience in tenancy, lease, contract or general office administration is preferred, but candidates with relevant transferable skills are welcome.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Able to manage documentation, follow-ups and deadlines independently.
• Proficient in Microsoft Word, Excel, Outlook and general office applications.
• Familiarity with Singapore tenancy or business documentation would be an advantage.
• Responsible, organised and willing to learn.