Admin (tenancy / leasing / CS) @ Toa Payoh

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 19,000 - 22,000; Part time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore seeks an administrative professional to support managers, maintain tenancy records, and coordinate tender-related property details. You will handle inquiries about e-bidding and leasing, prepare lease documents, and ensure accurate data management while working cooperatively with multiple internal teams.

The role requires 1–3 years in administrative or leasing roles, strong MS Office skills, and reliable communication.

Qualifications

• 1–3 years in administrative, leasing, or customer-facing roles.
• Proficient in MS Office; strong verbal and written communication.
• Accurate data entry and document preparation essential.

Responsibilities

• Provide administrative support to managers, including scheduling meetings and tracking unit status.
• Coordinate with internal groups to gather property details for tenders and shop allocations.
• Handle general inquiries via email, phone, and letters on e-bidding and tenancy matters.
• Maintain tenant contacts, databases and lease documents.
• Prepare letters of offer and tenancy agreements for new letting.
• Retrieve archived documents for investigations.
• Follow up with tenants on lease documents and signing appointments.
• Provide monthly report inputs for commercial maps and related updates.
• Provide general office support such as supplies and equipment upkeep.
• Undertake ad-hoc assignments as required.

Skills

Word

Excel

PowerPoint

Communication skills

Data entry accuracy

Job description

Job Scope:

• Provide comprehensive administrative support to managers, including scheduling internal meetings, tracking marketing status of vacant units, preparing vacancy listing etc.
• Coordinate with internal groups to gather prerequisite / as-built property details such as floor area, floor plans, electrical provisions, water supply, and photographs to facilitate eBid/PQM tender launches and shops allocation
• Handle all incoming general enquiries and correspondences, including emails, phone calls, and letters regarding e-bidding / tender procedures, unit availability and other related matters.
• Maintain accurate and up-to-date records of tenants' contacts, internal database, and other relevant documents.
• Prepare letter of offers, tenancy agreements and other lease documents for new letting.
• Retrieving archived documents for facts-finding and investigation works.
• Follow up with tenants and prospects on the timely return of lease documents, rescheduling of signing appointment dates etc.
• Providing monthly report inputs to facilitate internal groups in updating of commercial map etc.
• Provide general office support, such as ordering supplies and maintaining office equipment.
• Undertake any other ad-hoc assignments as required.

Requirements:

• We seek candidates with 1 to 3 years of experience in administrative, leasing, or customer-facing roles, preferably with basic tenancy and marketing knowledge.
• The ideal candidate will need to be proficient in Microsoft Office applications (Word, Excel, PowerPoint), possess good verbal and written communication skills, and demonstrate high accuracy in data entry and document preparation.
• Essential qualities include the ability to work both independently and collaboratively in a team.

Contract Period: 3 months to 1 year
Salary: $15/hour
Mon-Fri office hours

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI