Team Assistant | Contract

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 2,600 - 3,800; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd in Singapore seeks an administrative professional to support daily office operations. You will handle travel arrangements for business trips, calendar management, and meetings coordination.

You will manage expense filings, invoices, SharePoint admin, event planning, and liaise with executives and assistants. A Diploma or Higher NITEC and at least one year in administration are required, along with strong MS Office skills and a service-oriented

Qualifications

• Minimum Diploma / Higher NITEC.
• Minimum of 1 year of working experience in administration.
• Good communication & organizational skills are a must.
• Very good time management and ability to handle multiple tasks.
• Ambitious and independent.
• Client focus, service focused mindset and team spirit.
• Recognition of cultural differences.
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Managing business trips: flights, transfers, and hotel bookings.
• Filing and tracking expense reports; processing invoices.
• Setting up meetings and calendar entries; booking rooms.
• Overseeing the team Outlook mailbox and calendar coordination.
• Event management support: invitations, registrations, reporting.
• Data Steward: creating/updating Contacts, Partners, and target groups.
• Admin of SharePoint and communication sites; updating flyers and org charts.
• Plan office events and team events.
• Coordinate IT access requests via IT tickets.
• Collaborate with executive assistants and cover holidays.
• Perform other duties as assigned.

Skills

Communication

Organization

Time management

Independence

Client focus

Team spirit

Cultural awareness

Education

Diploma or Higher NITEC

Tools

MS Office

Job description

Responsibilities

• Managing of business trips (booking flights, transfers, accommodation, etc.)
• Filing and tracking expense reports, processing incoming invoices
• Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
• Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
• Support in Event Management (invitations, registrations, reporting)
• Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
• Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
• Updating of team flyers, team lists, organizational charts, and distribution lists
• Planning of office events and team events
• Ordering of access rights for tools, drives via IT ticket
• Working very closely with executive assistants in the department, including holiday covers
• Perform any other position related tasks as required and given by assigned supervisors

Requirement

• Minimum Diploma / Higher NITEC
• Minimum of 1 year of working experience in administration
• Good communication & organizational skills are a must
• Very good time management and ability to handle multiple tasks
• Ambitious and independent
• Client focus, service focused mindset and team spirit
• Recognition of cultural differences
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)