Admin & Operations Executive

TECHNTEA PTE. LTD.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

TECHNTEA PTE. LTD. in Singapore seeks an experienced Office Administrator to oversee day-to-day operations and provide comprehensive administrative support. You will manage procurement, inventory, facilities, travel arrangements, and budgeting tasks, ensuring smooth office functioning.

Fluent English and Mandarin are required for liaising with local vendors and stakeholders. The role demands strong communication, multitasking, and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related field required.
• 3–5 years of experience in office management or corporate administration in Singapore.
• Fluent English and Mandarin for liaising with local vendors and stakeholders.
• Strong communication and negotiation skills with attention to detail.
• Proactive, can-do attitude with ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations and general admin tasks.
• Handle procurement and inventory management of office stationery, pantry items, and general supplies.
• Liaise with building management and external service providers to maintain office facilities.
• Coordinate business travel arrangements for executives and visiting colleagues.
• Process travel reimbursements and support travel budget tracking.

Skills

English & Mandarin communication

Negotiation skills

Multitasking & prioritization

Education

Diploma or equivalent qualification in Business Administration or related field

Job description

Responsibilities

• Oversee day-to-day office operations and general admin tasks
• Handle office related procurement and inventory management of office stationery, pantry items, and general supplies
• Liaise with building management and external service providers to maintain office facilities efficiently
• Coordinate business travel arrangements - flights, hotels, and local transport - for executives and visiting colleagues
• Process business travel reimbursements and support routine travel budget tracking
• Facilitate corporate hosting, including dining reservations, event space bookings, and guest itineraries
• Organize internal team events (such as team-building activities, festive celebrations such as CNY and Christmas, and the annual company dinner)
• Support ad-hoc tasks, errands, and office coordination as needed

Required competencies and certifications

• Diploma or equivalent qualification in Business Administration or related field
• Minimum 3-5 years of experience in office management or corporate administration within Singapore
• Proficient in English and Mandarin to effectively liaise with local vendors and Mandarin-speaking stakeholders
• Strong communication and negotiation skills with attention to detail
• Demonstrates a proactive, can-do attitude with the ability to multitask and prioritize in a fast-paced environment