ADMIN ASSISTANT

JIA JIA LE CUISINE F & B PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

JIA JIA LE CUISINE F&B PTE. LTD. is seeking an organized administrative assistant to support payroll, procurement, filing, and daily communications. You will handle calls, emails, and documentation, contributing to smooth office operations and staff activities.

Training will be provided; no prior experience is required. The role requires attention to confidentiality, strong multitasking, and a proactive attitude in a fast-paced environment.

Qualifications

• Diploma / Higher Nitec in HRM or related field.
• No experience required; training will be provided.
• Proficient in Word, Excel, Outlook.
• Good communication and interpersonal skills.
• Organized, responsible, and detail-oriented.
• Able to multitask in a fast-paced environment.
• Positive attitude with willingness to learn.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Provide support in payroll preparation.
• Oversee office supplies inventory and procurement activities.
• Maintain an organized filing system for physical and digital documents.
• Draft and prepare official letters, memos, and internal communications.
• Manage incoming calls, emails, and general correspondence.
• Assist in preparation of accounts reports and company documentation.
• Coordinate office maintenance and facilities-related matters.
• Provide administrative support for company events and staff activities.
• Liaise with vendors and suppliers for procurement and service coordination.
• Monitor office maintenance schedules and work with contractors.
• Perform other ad-hoc duties as assigned by management.

Skills

Communication skills

Interpersonal skills

Multitasking

Organized & detail-oriented

Positive attitude

Education

Diploma / Higher Nitec in HRM / Business Admin

Tools

Microsoft Office

Job description

Administrative Responsibilities

1. Provide support in payroll preparation
2. Oversee office supplies inventory and handle procurement activities.
3. Maintain an organized filing system for both physical and digital documents.
4. Draft and prepare official letters, memos, and internal communications.
5. Manage incoming calls, emails, and general correspondence.
6. Assist in the preparation of Accounts reports and company documentation.
7. Coordinate office maintenance and facilities-related matters.
8. Provide administrative support for company events and staff activities.
9. Liaise with vendors and suppliers for procurement and service coordination.
10. Monitor office maintenance schedules and work closely with contractors.
11. Perform other ad-hoc duties as assigned by management.

Requirements

• Minimum Diploma / Higher Nitec in Human Resource Management, Business Administration, or a related field.
• No prior experience required – training will be provided.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Organized, responsible, and detail-oriented.
• Able to multitask and work effectively in a fast-paced environment.
• Positive attitude with a willingness to learn.
• Ability to handle confidential information with professionalism and discretion.