Talent Operations

P-SERV PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is looking for a Recruitment Coordinator to manage various operational aspects of hiring. From advertising job vacancies to scheduling interviews and managing assessments, you will ensure a smooth recruitment process. Ideal candidates should have a Diploma in Human Resources, be proficient in Microsoft Office, and possess excellent communication skills. This role involves meticulous attention to detail and the ability to handle multiple tasks efficiently.

Qualifications

• Tech-savvy with strong proficiency in Microsoft Office, especially Excel.
• Experience with Workday or similar HR systems is beneficial.
• Meticulous with details and can handle a high volume of work.
• Must maintain confidentiality while managing sensitive data.

Responsibilities

• Manage the process of advertising job vacancies across platforms.
• Schedule interviews for candidates with all necessary details.
• Administer technical assessments and track their progress.
• Update recruitment status and provide reports to stakeholders.
• Oversee the post-interview process, including feedback surveys.

Skills

Microsoft Office proficiency

VLOOKUP and pivot tables skills

Communication and interpersonal skills

Ability to multitask

Tech-savviness

Education

Diploma in Human Resources or relevant discipline

Tools

Workday

Job description

• Manage the process of advertising job vacancies including but not limited to creating job postings in internal and external recruitment sites where required, triggering posting to other integrated recruitment platforms, updating, expiring, or extending postings

• Manage the process of interview scheduling including but not limited to arranging interviews for candidates (external and internal candidates) with the interview panel, book rooms, send confirmation emails, interview details and relevant interview materials (e.g. application forms, interview assessment forms, interview questionnaire for applicant to complete before interview)

• Manage the operational aspects of technical assessments including but not limited to the administering assessments to candidates, tracking for return assessments, generate report for submission to recruiters and upload assessment results into Workday/Intern P-File

• Submit summary screenshots to stakeholders and troubleshoot candidate system accessibility and usage issues

• Track and update recruitment status including but not limited to reporting on which applicants are in interviewing and security/reference checks stages and highlight to stakeholders on any activities at risk of falling behind target schedules

• Manage the post-interview process by sending the candidate experience survey, collating data such as the number of surveys sent for reporting on quarterly basis

• Manage the background check process with relevant parties such as the candidate's previous employers through form or phone call, educational institutions in selected cases, and providing updates to recruitment managers

• Any other ad-hoc matters

Job Requirements

• Diploma in Human Resources or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as VLOOKUP and pivot tables are important)

• Experience with Workday or other leading HR Systems preferably

• A good team player, possess a cheerful personality and a positive attitude

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mon – Thu, 8.30am – 6pm ; Fri, 8.30am - 5.30pm

• Mapletree Business City (Nearest MRT – Labrador Park)

We regret to inform, only shortlisted candidates shall be contacted.

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