Talent Acquisition Coordinator

DRW Holdings, LLC; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

DRW is a diversified trading firm seeking a Talent Acquisition Coordinator to support APAC hiring and HR operations. The role combines recruitment coordination with onboarding and HR documentation, ensuring accurate records and a positive candidate experience.

You will partner with Recruitment, HR, and stakeholders to coordinate hiring activities, interview logistics, onboarding, and regional HR processes across multiple locations.

Qualifications

• 2–4 years of experience in Talent Acquisition Coordination, HR Operations, or related HR function.
• Strong organisational and multitasking skills with the ability to manage competing priorities in a fast‑paced environment.
• Experience working with HRIS and ATS platforms such as Workday and Greenhouse.
• Attention to detail and a commitment to maintaining data accuracy and confidentiality.
• Strong problem‑solving skills and the ability to work independently while collaborating effectively across teams.

Responsibilities

• Coordinate and schedule interviews across multiple teams, departments and locations, ensuring a seamless experience for candidates and interviewers.
• Serve as the primary point of contact for candidates, recruiters, hiring managers, and external vendors throughout the interview process.
• Manage interview logistics for both virtual and onsite interviews, including technical assessments, coding interviews, and project-based evaluations.
• Monitor interview schedules and proactively resolve scheduling conflicts or last-minute changes.
• Support candidates during the interview process by providing timely communication, ensuring a positive candidate experience.
• Coordinate candidate travel arrangements and partner with internal travel teams as needed.
• Assist candidates with expense reimbursement processes and provide guidance on required documentation.
• Maintain accurate candidate and requisition data within Greenhouse and Workday.
• Support recruitment events, including Super Days, hiring initiatives, and other talent acquisition programs.
• Assist with special projects, process improvements, and recruiting operations and reporting initiatives.
• Support onboarding processes and partner with HR Ops and other teams to ensure a smooth candidate-to-employee transition.
• Deliver onboarding communications and conduct weekly orientation schedules.

Skills

Organisational skills

Communication skills

Multitasking

Interpersonal skills

Attention to detail

Tools

Workday

Greenhouse

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters- it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

As a Talent Acquisition Coordinator , you will play a key role in delivering an exceptional candidate and employee experience across the APAC region. This hybrid role combines recruitment coordination with HR operational support, coordinating interview scheduling, supporting onboarding and offboarding processes, maintaining HR documentation and employee records and ensuring that recruitment and HR activities are completed in an accurate and efficient manner.

Working closely with Recruitment, HR and business stakeholders, you will coordinate hiring activities and support day to day HR operations. Your attention to detail, organizational skills and proactive approach will help to ensure a positive experience for both candidates and employees.

What You'll Do

Talent Acquisition & Recruitment Coordination

• Coordinate and schedule interviews across multiple teams, departments and locations, ensuring a seamless experience for candidates and interviewers.
• Serve as the primary point of contact for candidates, recruiters, hiring managers, and external vendors throughout the interview process.
• Manage interview logistics for both virtual and onsite interviews, including technical assessments, coding interviews, and project-based evaluations.
• Monitor interview schedules and proactively resolve scheduling conflicts or last-minute changes.
• Support candidates during the interview process by providing timely communication, ensuring a positive candidate experience.
• Coordinate candidate travel arrangements and partner with internal travel teams as needed.
• Assist candidates with expense reimbursement processes and provide guidance on required documentation.
• Maintain accurate candidate and requisition data within Greenhouse and Workday.
• Support recruitment events, including Super Days, hiring initiatives, and other talent acquisition programs.
• Assist with special projects, process improvements, and recruiting operations and reporting initiatives.

Onboarding & Employee Experience

• Support the onboarding process for new hires and contractors, ensuring a smooth transition from candidate to employee.
• Partner with cross‑functional teams including HR Operations, Compliance, Technology, and Workplace to coordinate onboarding logistics.
• Coordinate weekly orientation schedules, invitations, and onboarding communications.
• Deliver new hire orientation sessions, introducing employees to company culture, policies, programs, and benefits.
• Act as a trusted resource for new hires, helping them to navigate their transition into DRW and ensuring a positive onboarding experience.

HR Operations Support

• Serve as the local, in‑region point of execution for HR Operations workflows requiring a Singapore‑based presence - completing assigned transactions and documentation under the direction of the centralised teams
• Partner with the Immigration team to carry out in‑country steps, coordinating with employees, internal stakeholders, and external providers as needed
• Provide local context on Singapore‑specific requirements and timelines, elevate gaps or process friction to the appropriate owners

What We're Looking For

• 2-4 years of experience in Talent Acquisition Coordination, HR Operations, or related HR function.
• Strong organisational and multitasking skills with the ability to manage competing priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills with a candidate and employee first mindset.
• Experience working with HRIS and ATS platforms such as Workday and Greenhouse.
• Attention to detail and a commitment to maintaining data accuracy and confidentiality.
• Strong problem‑solving skills and the ability to work independently while collaborating effectively across teams.
• Experience supporting onboarding and employee lifecycle processes.
• Proficient in Microsoft Excel and knowledge of basic reporting tools.
• Knowledge of Singapore employment regulations, Ministry of Manpower (MOM) requirements, work pass administration, and HR compliance practices is highly preferred.

Why Join Us

This role offers a unique opportunity to gain exposure across both Talent Acquisition and HR Operations while partnering with stakeholders across the APAC region. You'll play a critical role in shaping the candidate and employee experience, contributing to key people initiatives, and building a strong foundation for future growth within Human Resources.

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice .