HR&Admin Manager

twin bridge capital holding pte. ltd.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Benefits offered by this job

Regional exposure

Cross-border projects

Professional development

Job summary

Twin Bridge Capital Holding Pte. Ltd. is seeking a proactive HR & Administration Executive to support regional HR, recruitment and admin across Singapore, Malaysia and Vietnam, with cross-border coordination involving China and other markets.

The role covers end-to-end recruitment, HR operations, overseas office administration and regional coordination, demanding strong execution, attention to detail and cross-cultural communication.

Qualifications

• Bachelor's degree or above in HR, Business Admin, Management or related discipline.
• Minimum 3 years of relevant HR, recruitment or HR administration experience in international/regional settings.
• End-to-end recruitment experience including sourcing, interviewing and offer coordination.
• Familiarity with recruitment platforms (LinkedIn, JobStreet, MyCareersFuture, VietnamWorks, TopCV).
• Working knowledge of Singapore HR practices; overseas requirements a bonus.
• Strong organisational, coordination and problem-solving abilities; independent work capability.
• Excellent communication with cross-cultural stakeholders; ability to travel regionally.

Responsibilities

• Manage end-to-end recruitment across Singapore, Malaysia, Vietnam and other markets.
• Oversee HR operations, onboarding, contracts, leave, records and payroll-related docs.
• Coordinate work passes for foreign employees and liaise with authorities and vendors.
• Support regional office setup, leasing, facilities and admin across markets.
• Prepare HR reports, updates and manage HR systems and workflows.

Skills

English fluency

Mandarin (preferred)

Organisational skills

Communication skills

Cross-cultural coordination

Travel readiness

Education

Bachelor's degree or above in HR/Business Admin

Tools

Microsoft Office

ATS/HRMS systems

Job description

About the Role

We are seeking a proactive, hands‑on and well‑organised HR & Administration Executive to support our regional human resources, recruitment and administrative operations across Singapore, Malaysia and Vietnam, with additional cross-border coordination involving China and other international markets.

The successful candidate will be responsible for end-to-end recruitment, HR operations, overseas office administration and regional coordination. This role requires strong execution skills, attention to detail, cross-cultural communication abilities and the flexibility to manage multiple priorities in a fast‑paced business environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the end‑to‑end recruitment process for positions across Singapore, Malaysia, Vietnam and other overseas markets as required.

• Develop job descriptions, prepare recruitment advertisements and publish vacancies across appropriate recruitment platforms, including LinkedIn, JobStreet, MyCareersFuture, VietnamWorks and TopCV.

• Proactively source candidates through online platforms, recruitment agencies, professional networks and direct approaches.

• Screen resumes, conduct initial interviews, assess candidate suitability and coordinate subsequent interview rounds with hiring managers and senior management.

• Prepare candidate profiles, interview summaries and recruitment progress reports to facilitate hiring decisions.

• Coordinate reference checks, background screening, salary negotiations, offer preparation and onboarding arrangements.

• Maintain candidate databases, recruitment pipelines and hiring progress trackers.

2. HR Operations & Employee Administration

• Support the full employee lifecycle, including onboarding, employment documentation, probation reviews, employee records, offboarding and exit procedures.

• Assist with employment contracts, HR policies, employee handbooks, leave administration, attendance records and payroll‑related documentation.

• Coordinate work pass applications, renewals and other employment‑related formalities for foreign employees, liaising with relevant authorities and external service providers.

• Support compliance with applicable employment legislation and regulatory requirements in Singapore and other regional markets.

• Assist with employee relations matters, performance management, staff welfare and internal HR communications.

• Maintain accurate and confidential personnel records and ensure timely completion of HR administrative tasks.

3. Regional Office Setup & Administration

• Support the establishment and ongoing operations of overseas offices, particularly in Malaysia and Vietnam.

• Coordinate office leasing, lease documentation, registered business addresses, renovation, furniture, equipment procurement and office handover arrangements.

• Liaise with landlords, property agents, contractors, vendors, service providers and local authorities as required.

• Assist with local hiring, employment documentation, office facilities, vehicle arrangements and other operational requirements for new and existing offices.

• Coordinate business travel, accommodation, transportation, meetings and itineraries for management and visiting colleagues.

• Provide general administrative and logistical support to ensure smooth regional operations.

4. Regional Coordination & Management Support

• Coordinate with headquarters, overseas colleagues and external partners on HR, recruitment and administrative matters.

• Support cross‑border recruitment projects and facilitate communication between local candidates, hiring managers and relevant stakeholders.

• Prepare recruitment updates, HR reports, candidate assessments, meeting materials and other management reports as required.

• Assist with the implementation of HR systems, recruitment workflows, employee databases and standard operating procedures.

• Handle ad hoc HR, administrative and operational projects assigned by management, ensuring timely follow‑up and execution.

Requirements

• Bachelor's degree or above in Human Resources, Business Administration, Management or a related discipline.

• Minimum 3 years of relevant experience in HR, recruitment or HR and administration, preferably in an international or regional business environment.

• Demonstrated experience in end‑to‑end recruitment, including candidate sourcing, resume screening, interviewing and offer coordination.

• Familiarity with recruitment platforms such as LinkedIn, JobStreet, MyCareersFuture or equivalent regional recruitment websites.

• Working knowledge of Singapore employment practices and HR administration; exposure to overseas employment requirements is an advantage.

• Strong organisational, coordination and problem‑solving skills, with the ability to manage multiple assignments independently.

• Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and external stakeholders from different cultural backgrounds.

• Proficiency in Microsoft Office and HR systems; experience with applicant tracking systems (ATS) or HR management systems (HRMS) is an advantage.

• Fluency in English is essential. Proficiency in Mandarin Chinese is preferred due to frequent communication with Chinese‑speaking management and colleagues.

• Willingness to support regional operations and undertake business travel when required.

Preferred Attributes

• Experience supporting overseas office establishment or regional business operations.

• Experience recruiting for diverse functions, including engineering, finance, administration, executive support and operational positions.

• Familiarity with work pass procedures, employment documentation and coordination with government agencies or external consultants.

• A proactive, resourceful and hands‑on approach, with strong ownership and follow‑through.

• Ability to work under pressure, handle confidential information and respond effectively to changing business priorities.

What We Offer

• Exposure to regional HR operations and cross‑border recruitment projects.

• Opportunities to work closely with senior management and overseas business teams.

• A dynamic, international working environment with opportunities for professional development.