Recruitment Coordinator

Randstad Enterprise; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Randstad Enterprise in Singapore is seeking a detail-oriented Recruitment Coordinator for an onsite contract role. You will support recruitment compliance and work pass processes, collaborating closely with recruiters and onboarding teams to ensure accurate documentation and timely scheduling.

The role emphasizes high-volume interview coordination, stakeholder communication, and data integrity in the ATS, with opportunities to streamline workflows and enhance overall recruitment efficiency.

Qualifications

• Experience in recruitment operations, HR operations, onboarding, payroll or similar detail-focused environment.
• Exceptional attention to detail and accuracy in handling forms, spreadsheets and documentation.
• Strong sense of urgency and ability to manage time-sensitive processes in a fast-paced setting.
• Administrative and data skills with comfortable use of spreadsheets and structured processes.
• Ability to collaborate with recruiters and cross-functional teams for compliant processes.
• Adaptability for candidates from office administration or similar operational backgrounds.

Responsibilities

• Coordinate interviews for high-volume schedules, including calendar invites and meeting room bookings; manage virtual meeting setups.
• Communicate interview details, briefing materials, and updates to candidates and hiring teams.
• Maintain real-time candidate records in the ATS and ensure data privacy compliance.
• Identify opportunities to streamline coordination workflows and improve recruitment efficiency.

Skills

Interview coordination

Candidate management

Data management

Process improvement

Tools

ATS

Job description

Are you a detail-oriented recruitment coordinator professional looking to support one of the Asia-Pacific region’s leading semiconductor companies?

How you will contribute

In this fast-paced, on-site role (contract), you will play a key part in supporting recruitment compliance and work pass processes in Singapore. Working closely with recruiters and the wider onboarding and compliance teams.

Your responsibilities include

• Interview Coordination: Schedule and manage high-volume individual and panel interviews, arrange calendar invites, book meeting rooms, and handle virtual meeting setups (Google Meet, Zoom, MS Teams, Webex).
• Candidate & Stakeholder Management: Communicate interview details, briefing materials, and schedule updates to candidates and hiring teams; resolve sudden scheduling conflicts or technical issues.
• Data Management & ATS: Maintain real-time candidate records in the applicant tracking system (ATS), gather interviewer feedback, and ensure compliance with employment laws and data privacy rules.
• Process Improvement: Identify opportunities to streamline coordination workflows and improve overall recruitment efficiency.

Your background & capabilities

• Relevant Experience: Experience within recruitment operations, HR operations, onboarding, payroll, staffing/recruitment agencies, contracting operations, compliance administration, or a similar detail-focused environment.
• Exceptional Attention to Detail: Strong ability to review forms, spreadsheets and documentation accurately while identifying inconsistencies or missing information.
• Strong Sense of Urgency: Comfortable managing time-sensitive processes and working against strict deadlines in a fast-paced environment.
• Administrative & Data Skills: Confident working with spreadsheets, forms and structured administrative processes.
• Stakeholder Collaboration: Able to work effectively with recruiters and cross-functional teams to ensure smooth and compliant processes.
• Adaptability: Candidates from office administration or similar operational backgrounds may also be considered where they demonstrate strong accuracy, organization and deadline management.

Together we grow.