Human Resource & Administration Executive (Full-Spectrum HR) *East Lcoation

Quantum Leap Career Consultancy Pte Ltd; Singapore; On-site; SGD 52,000 - 70,000; Full time

Job summary

Shape Culture in Singapore seeks an agile HR generalist to impact the full employee lifecycle. You will partner with business leaders to drive recruitment, HRMS, payroll verification, employee engagement, and ISO compliance.

The role offers autonomy within a collaborative environment and opportunities for growth to Senior Executive on strong performance.

Qualifications

• Diploma or Degree in HRM, Business Admin or related field.
• 3–5 years of HR generalist experience with talent acquisition and HR ops.
• Knowledge of Singapore employment laws, MOM, CPF, IRAS, and PDPA.

Responsibilities

• Lead end-to-end recruitment for assigned units, screening, interviews and offer administration.
• Oversee onboarding, probation tracking, internal mobility and offboarding processes.
• Manage HRMS records and ensure PDPA compliance; handle work pass administration per MOM rules.
• Support payroll verification, benefits administration, and statutory submissions.
• Drive performance, L&D, and employee engagement initiatives.
• Ensure HR compliance with Singapore employment laws and ISO frameworks.

Skills

Talent acquisition

HR operations

Payroll support

Employee engagement

ISO compliance

Confidentiality

Education

Diploma or Degree in HR Management

Tools

Prosoft HRMS

Job description

Shape Culture, Drive People Operations, and Grow Your Career

Are you an agile HR generalist looking to make a visible impact across the full employee lifecycle?

We are an established, multinational leader in technology and engineering solutions seeking a dynamic and meticulous Human Resource & Administration Executive to join our Finance & Administration team.

In this multi-faceted role, you will partner directly with business leaders and internal stakeholders to drive operational excellence in recruitment, HRMS management, payroll verification, employee engagement, and ISO compliance. If you thrive in an autonomous, collaborative environment where continuous process improvement is valued, this is the ideal opportunity to elevate your HR career.

Why Join Us?

• Full-Spectrum HR Exposure: Take ownership of diverse HR functions—from talent acquisition and performance management to payroll support and employee culture initiatives.

• Career Growth Potential: Candidates with robust full-spectrum generalist experience will be considered for a Senior Executive title.

• Structured & Professional Environment: Experience corporate governance supported by established ISO 9001 and ISO 45001 management frameworks.

• Impactful People Initiatives: Play a key role in designing employee wellness, recognition, and workplace culture programs.
  

Key Responsibilities

1. Talent Acquisition & Employee Lifecycle

• Lead end-to-end recruitment for assigned business units, managing sourcing, candidate screening, interview coordination, and offer administration.

• Partner closely with hiring managers to identify headcount needs, craft targeted job descriptions, and select appropriate recruitment channels.

• Oversee seamless onboarding, orientation, probation tracking, internal mobility (transfers/promotions), and offboarding/exit interview processes.

2. HR Operations, HRMS & Work Pass Management

• Maintain accurate employee records in the HRMS, ensuring strict compliance with PDPA and internal confidentiality guidelines.

• Manage end-to-end work pass administration (applications, renewals, cancellations) in line with Ministry of Manpower (MOM) regulations.

• Support HR digitalization initiatives, workflow optimization, and user testing for system enhancements.

3. Payroll, Compensation & Benefits Support

• Support monthly payroll verification, maintaining accurate records for overtime, allowances, benefits, and variable bonuses.

• Assist with statutory submissions, including CPF, IR8A, IR21, NS makeup claims, and government-paid leave claims.

• Administer employee medical benefits, corporate insurance policies, and annual compensation review exercises.

4. Performance, L&D & Employee Engagement

• Coordinate probation, mid-year, and annual performance appraisal workflows.

• Oversee employee training registrations, competency records, post-training evaluations, and government training grant applications.

• Drive workplace engagement by planning wellness activities, recognition schemes, and company-wide cultural events.

5. HR Compliance, ISO & Audit Governance

• Align HR activities with Singapore Employment Legislation and corporate approval guidelines.

• Support internal and external audits, maintaining HR documentation required under ISO 9001 and ISO 45001 management systems.

• Identify operational gaps and recommend practical process improvements to enhance employee experience and governance.

Requirements & Competencies

• Education: Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Experience: 3 to 5 years of relevant HR generalist experience. Hands-on experience in talent acquisition and HR operations is essential.

• Regulatory Knowledge: Sound knowledge of Singapore employment laws, MOM statutory requirements, CPF, IRAS, and PDPA regulations.

• Technical Skills: Familiarity with HRMS platforms (experience with Prosoft HRMS is an added advantage) and basic payroll administration.

• Soft Skills: High level of discretion and confidentiality, excellent communication skills, strong attention to detail, and a proactive problem-solving mindset.
  

Note: All applications will be treated with strict confidentiality. Only shortlisted candidates will be notified.