Executive Assistant to Group CEO

ETONHOUSE INTERNATIONAL HOLDINGS PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

ETONHOUSE INTERNATIONAL HOLDINGS PTE. LTD.

is seeking an experienced Executive Support professional to manage the Group CEO's calendar, travel schedules, and business priorities, ensuring smooth operations at the highest level. The role involves coordinating internal and external meetings, preparing agendas and briefing materials, handling confidential information, and acting as the primary liaison with Board members and senior executives.

Qualifications

• Bachelor degree in any related field.
• 8–10 years of experience supporting C-suite executives, preferably CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous, organized, and results-oriented.
• Strong communication and interpersonal skills.
• Able to work in fast-paced, high-pressure environments.
• Executive Assistant certification is a plus.

Responsibilities

• Manage Group CEO calendar, travel, and priorities.
• Coordinate meetings with agendas and briefing materials.
• Prioritize emails and requests with timely follow-up.
• Track action items and ensure timely completion.
• Handle confidential information with discretion.
• Serve as primary liaison between CEO and stakeholders.
• Coordinate executive visits, board meetings, and events.
• Prepare meeting minutes, follow-ups, and logistics.
• Arrange travel: visas, itineraries, accommodation, transport.

Skills

Organizational skills

Communication skills

Interpersonal skills

Ambiguity management

Resilience under pressure

Independent and mature

Education

Bachelor's degree in any related field

Job description

Job Description

Executive Support

• Manage the Group CEO's complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications:

• At leastposses Bachelor Degree in any related fields.
• Minimum 8-10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.