Strategic Executive Assistant & Operations Partner

StarHub; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

StarHub is seeking an Executive Assistant to the Head of Department to provide high‑level support, coordination, and strategic assistance. You will prepare executive materials, manage communications, and ensure smooth governance across regional teams.

Responsibilities include briefing pack preparation, meeting follow‑ups, onboarding/offboarding operations, procurement using SAP Ariba, and event logistics for regional leadership gatherings.

Qualifications

• Education: Bachelor's Degree or Advanced Diploma in Business Administration, Management, or related discipline.
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• Experience: 3-5 years as an Executive Assistant or Senior Business Support to senior leaders.
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• Systems & Tools: Proficiency with procurement suites (e.g., SAP Ariba) and calendar/asset management tools.
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• Executive presence & discretion in handling confidential matters.
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• Advanced written and verbal communication skills across regional teams.
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• Outstanding organization and time-management with competing priorities.
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• Process & technical aptitude with MS Office 365 and process automation familiarity.

Responsibilities

• Executive & Strategic Assistance to HOD and senior leadership.
• Prepare, compile, and format meeting materials, decks, dashboards, and briefing packs.
• Draft, review, and handle internal and external correspondence for the HOD.
• Attend leadership meetings, capture insights, and track cross-functional commitments.
• Assist the HOD on strategic workplace initiatives and digitization projects.
• Lead change during enterprise system migrations, tool rollouts, and policy changes.
• Manage onboarding/offboarding workflows, hardware provisioning, and access controls.
• Audit and optimize operational workflows to reduce bottlenecks and improve experience.
• Maintain department hardware/software inventory; oversee NBV reviews and audits.
• Execute procurement requests via SAP Ariba in compliance with governance and budget.
• Plan town halls, leadership off-sites, and regional events; coordinate travel logistics.
• Collaborate with cross-border stakeholders for major regional events (e.g., DKO).

Skills

Executive presence

Communication

Organization

Discretion

Process optimization

Education

Bachelor's degree or Advanced Diploma

Tools

SAP Ariba

Calendar tools

Asset management platforms

Job description

StarHub is seeking an Executive Assistant to the Head of Department to provide high‑level support, coordination, and strategic assistance. You will prepare executive materials, manage communications, and ensure smooth governance across regional teams.

Responsibilities include briefing pack preparation, meeting follow‑ups, onboarding/offboarding operations, procurement using SAP Ariba, and event logistics for regional leadership gatherings.