Executive Assistant: Strategic Admin & Stakeholder Support

Hitachi Automotive Systems Americas, Inc.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

Medical plan

CPF

Life insurance

Hospitalization insurance

Leave programs

Job summary

Hitachi Energy Singapore is seeking an Executive Assistant to provide proactive, high-level administrative and operational support to senior leaders. The role requires coordinating meetings, travel, and expense reporting, while ensuring confidentiality and professional interactions with internal and external stakeholders.

You will draft and edit documents, prepare presentations, and assist with onboarding. A strong focus on HSE compliance and risk awareness will be part of daily duties, aligning

Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years of experience in executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to interact professionally with all levels of the organization and external partners.
• Strong problem-solving skills and attention to detail.
• Excellent verbal, written communication skills with strong PowerPoint presentation capabilities.

Responsibilities

• Draft, review and edit documents, presentations, and reports.
• Schedule and coordinate meetings, appointments, and travel for executives.
• Organize and prepare for internal and external meetings, including agendas and minutes.
• Manage travel arrangements and expense reports accurately and timely.
• Support onboarding of new hires and communications across APAC.
• Drive HSE compliance and safety culture across the team.

Skills

Organizational skills

Time-management

Communication skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

PowerPoint

Word

Excel

Outlook

Job description

Hitachi Energy Singapore is seeking an Executive Assistant to provide proactive, high-level administrative and operational support to senior leaders. The role requires coordinating meetings, travel, and expense reporting, while ensuring confidentiality and professional interactions with internal and external stakeholders.

You will draft and edit documents, prepare presentations, and assist with onboarding. A strong focus on HSE compliance and risk awareness will be part of daily duties, aligning