Strategic EA to Regional Head

intellect design arena pte. ltd.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

intellect design arena pte. ltd. in Singapore seeks an Executive Assistant to support the Region Head with proactive, organized, and independent handling of complex schedules, travel, and correspondence.

The role requires excellent communication, discretion, and a hands-on approach to document preparation, meeting coordination, event logistics, and vendor coordination across regional offices.

Qualifications

• Bachelor's degree preferred in business, communications, or related field.
• 5+ years in Executive/Personal Assistant roles for senior executives.
• Experience in project management, event planning, and office management is desirable.

Responsibilities

• Calendar management: schedule meetings, conferences, and travel with prioritization of tasks.
• Meeting coordination: prepare agendas, take minutes, follow up on actions.
• Travel arrangements: plan domestic and international travel with itineraries.
• Document preparation: draft and edit correspondence, reports, and presentations.
• Expense management: submit and track expenses per policy.
• Maintain confidentiality and handle sensitive information with discretion.
• Gatekeeping and liaison: manage communications with stakeholders.
• Event planning: coordinate board meetings, retreats, and client events.
• Office management: coordinate resources, tech setup, vendor management.

Skills

Excellent communication

Organizational skills

Attention to detail

Tech savvy

Problem solving

Professionalism

Adaptability

Education

Bachelor’s Degree in Business Administration, Communications, or related field

Tools

MS Office Suite

CRM tools

Job description

intellect design arena pte. ltd. in Singapore seeks an Executive Assistant to support the Region Head with proactive, organized, and independent handling of complex schedules, travel, and correspondence.

The role requires excellent communication, discretion, and a hands-on approach to document preparation, meeting coordination, event logistics, and vendor coordination across regional offices.