Strategic Executive Assistant & Singapore Office Lead

The-Asia-Group-1; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

The Asia Group, LLC in Singapore is seeking an Executive Assistant to support the regional partner team with calendar management, travel coordination, and briefings.

The role requires outstanding organizational skills, discretion with confidential information, and the ability to manage multiple time zones. Proficiency in Mac and MS Office, especially PowerPoint, is essential, along with polished communication with internal and external stakeholders.

Qualifications

• 3-5 years of experience in high-level administrative, operations, and/or project management roles.
• Excellent organizational and time-management skills with the ability to prioritize competing demands.
• High discretion and professionalism with confidential information.
• Bachelor’s degree or equivalent work experience preferred.
• Proficiency using a Mac computer and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience coordinating international travel and managing executive-level meetings.

Responsibilities

• Manage scheduling, meeting setup, and calendar logistics across multiple time zones.
• Coordinate travel arrangements and prepare pre-travel briefings with internal teams.
• Reconcile and submit expense claims monthly.
• Proofread and edit public-facing documents for accuracy.
• Plan and execute event logistics in coordination with vendors and internal teams.
• Write, distribute and track invitations to programs, events and meals.
• Serve as a point of contact for internal and external stakeholders and resolve issues proactively.
• Attend weekly team syncs and support executive scheduling and meeting prep.

Skills

Calendar management

Travel coordination

Contact management

Briefing materials

Discretion and confidentiality

Meeting coordination

Stakeholder communication

Education

Bachelor’s degree or equivalent

Tools

Mac OS

Microsoft Office

Job description

The Asia Group, LLC in Singapore is seeking an Executive Assistant to support the regional partner team with calendar management, travel coordination, and briefings.

The role requires outstanding organizational skills, discretion with confidential information, and the ability to manage multiple time zones. Proficiency in Mac and MS Office, especially PowerPoint, is essential, along with polished communication with internal and external stakeholders.