Executive Assistant

Intermediate Capital Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Intermediate Capital Group in Singapore is seeking an Executive Assistant & Office Manager to provide proactive, high-level support to the Vice Chairman and Managing Directors while ensuring smooth daily office operations. The role spans calendar management, travel arrangements, expenses, governance support, and facilities coordination across the APAC region.

Operating in a lean, professional environment, the successful candidate will balance strategic priorities with hands-on administration,

Qualifications

• Experience supporting senior executives and managing complex calendars.
• Excellent organisational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Providing proactive, high-level support to the Vice Chairman and multiple Managing Directors
• Extensive calendar management, coordinating internal and external meetings across multiple time zones
• Providing comprehensive day-to-day administrative and secretarial support
• Managing expenses and supporting the submission and reconciliation of expense reports
• Extensive telephone and email liaison with internal stakeholders and external parties
• Coordinating schedules, lunches, meetings and other business activities
• Arranging extensive domestic and international travel, including flights, accommodation, ground transportation and detailed itineraries
• Organising and coordinating internal and external meetings
• Supporting Board of Directors and Executive Committee meetings, including preparation of meeting materials where required
• Coordinating meetings with investee companies and external stakeholders
• Assisting with Annual General Meetings and other governance-related activities
• Formatting, printing and binding meeting materials and presentations, often within tight deadlines
• Supporting the SEA Corporate team with investee company documentation and coordination activities
• Assisting the wider APAC Corporate team with board meetings, governance requirements and deal-related documentation
• Coordinating document execution processes and obtaining signatures for corporate and investee-related matters

Skills

Executive support

Calendar management

Travel coordination

Expense management

Stakeholder liaison

Office management

MS Office

Tools

MS Office

G Suite

Job description

Job Title: Executive Assistant & Office Manager

Contract Type: Fixed-term contract (Mid-September - January 2027)

Location: Singapore

Department: APAC Corporate

Summary of our opportunity

This role combines Executive Assistant and Office Manager responsibilities, providing comprehensive support to senior leaders while ensuring the efficient day-to-day operation of the Singapore office. Supporting the Vice Chairman and Managing Directors, the position sits at the centre of a dynamic and collaborative environment, requiring a proactive, solutions-oriented approach and the ability to manage competing priorities with confidence.

You will act as a trusted partner to senior stakeholders, providing seamless executive support, coordinating business activities and maintaining effective communication across internal and external networks. Alongside executive support responsibilities, the role oversees office operations, facilities management, vendor relationships, governance activities and employee engagement initiatives.

Operating within a lean office environment, this position requires a high degree of professionalism, discretion and accountability, together with the flexibility to balance strategic priorities with hands-on operational responsibilities. The role plays a critical part in ensuring business continuity, supporting regional teams and maintaining a high-quality workplace experience for colleagues and visitors alike.

Primary responsibilities for this role include (but are not limited to):

Executive Assistant Support

• Providing proactive, high-level support to the Vice Chairman and multiple Managing Directors
• Extensive calendar management, coordinating internal and external meetings across multiple time zones
• Providing comprehensive day-to-day administrative and secretarial support
• Managing expenses and supporting the submission and reconciliation of expense reports
• Extensive telephone and email liaison with internal stakeholders and external parties
• Coordinating schedules, lunches, meetings and other business activities
• Arranging extensive domestic and international travel, including flights, accommodation, ground transportation and detailed itineraries

Meeting & Corporate Governance Support

• Organising and coordinating internal and external meetings
• Supporting Board of Directors and Executive Committee meetings, including preparation of meeting materials where required
• Coordinating meetings with investee companies and external stakeholders
• Assisting with Annual General Meetings and other governance-related activities
• Formatting, printing and binding meeting materials and presentations, often within tight deadlines

Investment & Corporate Support

• Supporting the SEA Corporate team with investee company documentation and coordination activities
• Assisting the wider APAC Corporate team with board meetings, governance requirements and deal-related documentation
• Coordinating document execution processes and obtaining signatures for corporate and investee-related matters