APAC Executive Assistant & Office Operations Lead

Confidential Company; Singapore; On-site; SGD 52,000 - 90,000; Full time

Job summary

Confidential Company in Singapore seeks an Executive Assistant / Office Support to provide high‑level administrative and executive support to the APAC leadership team, led by the APAC CEO. The role blends calendar and travel management, executive communications, and meeting coordination to ensure the Singapore office runs smoothly.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related discipline preferred.
• 0-5 years of relevant experience in EA/Office operations or related roles.
• Fresh graduates with strong academic records encouraged to apply.
• Prior experience supporting senior leaders, coordinating meetings, travel, or office operations preferred.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and stakeholder engagement across levels.
• APAC regional exposure is a strong plus.

Responsibilities

• Manage complex calendars for the APAC CEO and up to 5 executives, prioritizing conflicting demands.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare and proofread correspondence, presentations, and board materials.
• Screen and prioritize emails and calls, acting as gatekeeper where appropriate.
• Track action items from executive meetings to ensure timely completion.
• Process expense reports, invoices, and reimbursements for supported executives.
• Oversee day-to-day Singapore office operations, vendors, and budget tracking.
• Support regional HR onboarding logistics for new hires in Singapore.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

English fluency

MS Office 365

Discretion

Independent work

Problem solving

APAC experience

Education

Bachelor's degree / Diploma in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Confidential Company in Singapore seeks an Executive Assistant / Office Support to provide high‑level administrative and executive support to the APAC leadership team, led by the APAC CEO. The role blends calendar and travel management, executive communications, and meeting coordination to ensure the Singapore office runs smoothly.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment.