Strategic Executive Assistant - HR & Admin Support

Volt Auto Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading electric vehicle dealership in Singapore is seeking an experienced Executive Assistant to provide high-level administrative support to the Head of HR & Admin. Responsibilities include managing schedules, coordinating meetings, arranging travel, and handling correspondence. The ideal candidate has at least 3 years of experience in a similar role and strong organizational and communication skills. Knowledge of Microsoft Office Suite is essential.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or similar administrative role.
• Ability to prioritize effectively and manage time efficiently.
• Possess a valid class 3/3A driving license.

Responsibilities

• Manage the calendar of the Head of HR & Admin and schedule meetings.
• Act as the primary point of contact between stakeholders and the Head of HR & Admin.
• Prepare materials for meetings and take minutes during sessions.
• Organize travel itineraries and ensure all related documentation is completed.
• Handle sensitive information confidentially and comply with company policies.
• Perform any ad-hoc duties as assigned.

Skills

Organizational skills

Time-management abilities

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Ability to handle multiple tasks

Education

Minimum Diploma or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

A leading electric vehicle dealership in Singapore is seeking an experienced Executive Assistant to provide high-level administrative support to the Head of HR & Admin. Responsibilities include managing schedules, coordinating meetings, arranging travel, and handling correspondence. The ideal candidate has at least 3 years of experience in a similar role and strong organizational and communication skills. Knowledge of Microsoft Office Suite is essential.