Strategic Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable social service agency in Singapore is seeking a proactive Strategic Assistant to support their Senior Leadership Team. This newly created role involves managing office operations, coordinating schedules, and representing the Senior Leadership Team in various engagements. The ideal candidate should have 3 to 5 years of experience, strong stakeholder management skills, and a tertiary qualification in a relevant field. This position plays a key role in the agency's growth initiatives over the next five years.

Qualifications

• 3 to 5 years of work experience.
• Strong stakeholder management skills, especially with government personnel.
• Proactive, resourceful, and a self-starter.

Responsibilities

• Manage Senior Leadership Team office operations.
• Coordinate Senior Leadership Team schedules and key meetings.
• Represent Senior Leadership Team in meetings and handle logistics.
• Build relationships with internal and external stakeholders.
• Support strategic initiatives by tracking KPIs and grants.
• Facilitate communication with stakeholders.

Skills

Stakeholder management

Problem-solving

Proactive attitude

Resourcefulness

Proficiency in office tools

Education

Tertiary qualification in a relevant field

Job description

Our client, a reputable social service agency, is seeking a highly proactive Strategic Assistant to support their Senior Leadership Team. This newly created role plays a critical part in ensuring smooth operations, strategic execution, and effective stakeholder engagement as the organization embarks on a growth phase over the next five years.

Key Responsibilities

• Manage the Senior Leadership Team office operations, including documentation, protocols, and administrative workflows

• Coordinate and manage Senior Leadership Team schedules and key meetings, including pre-meeting preparation (agendas, factsheets) and post-meeting follow-ups

• Represent the Senior Leadership Team in meetings, handle visitor management, logistics, and program administration

• Build and maintain strong relationships with internal and external stakeholders, including government agencies and foundations

• Support strategic initiatives by tracking KPIs, managing special grants, submitting grant applications, monitoring outcomes, and collaborating with Finance on budgeting

• Facilitate communication and coordination with immediate stakeholders, including government and partner organizations

Requirements

• 3 to 5 years of work experience

• Strong stakeholder management skills, particularly with government-related personnel

• Proactive, resourceful, and a self-starter with excellent problem-solving skills

• Technology savvy with proficiency in relevant office tools

• Tertiary qualification in a relevant field preferred