Site Admin cum Public Relations Officer

LONGXIANG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

LONGXIANG CONSTRUCTION PTE. LTD. is seeking a diligent Site Administration Assistant to support daily site operations from our Woodlands site. You will handle data entry, filing, procurement, and correspondence management, ensuring orderly records and efficient processes.

The role requires 2 years site admin experience, GCE O Level, MS Office proficiency, and the ability to work independently and with the team on a 5.5-day week. This is a full-time on-site position at Woodlands.

Qualifications

• 2 years of relevant site administration experience in the construction industry.
• Minimum GCE "O" Level or equivalent.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Self-motivated with a positive attitude and willingness to learn.
• Able to work independently and collaboratively as part of a team.
• Must be comfortable working full-time at a construction site in Woodlands.
• 5.5 days work week.

Responsibilities

• Perform general administrative duties such as data entry, document filing, and maintaining records of all incoming and outgoing correspondences.
• Manage office and pantry supplies, stationery, and requisites, including procurement and replenishment.
• Prepare and maintain a master list of drawings, documents, and correspondences.
• Ensure proper organization and maintenance of filing systems and document storage.
• Provide administrative support to daily site operations and assist with administrative tasks for the head office as required.
• Handle complaints and feedback from stakeholders, the public, and authorities through emails, letters, and face‑to‑face meetings, and take appropriate remedial actions.
• Conduct visits to residents, occupiers, and stakeholders in the vicinity of the project when necessary.
• Manage feedback and complaints tactfully, providing full support on all public relations matters related to the project team.
• Arrange and attend meetings on public relations matters with the project team when required.
• Promote and maintain good relationships with the public, residents, and other stakeholders.
• Prepare and maintain proper filing, documentation, and correspondence related to public relations and project activities.
• Prepare monthly public relations reports and weekly updates for management meetings.
• Perform any other duties or tasks assigned by supervisors.

Job description

• Perform general administrative duties such as data entry, document filing, and maintaining records of all incoming and outgoing correspondences.
• Manage office and pantry supplies, stationery, and requisites, including procurement and replenishment.
• Prepare and maintain a master list of drawings, documents, and correspondences.
• Ensure proper organization and maintenance of filing systems and document storage.
• Provide administrative support to daily site operations and assist with administrative tasks for the head office as required.
• Handle complaints and feedback from stakeholders, the public, and authorities through emails, letters, and face‑to‑face meetings, and take appropriate remedial actions.
• Conduct visits to residents, occupiers, and stakeholders in the vicinity of the project when necessary.
• Manage feedback and complaints tactfully, providing full support on all public relations matters related to the project team.
• Arrange and attend meetings on public relations matters with the project team when required.
• Promote and maintain good relationships with the public, residents, and other stakeholders.
• Prepare and maintain proper filing, documentation, and correspondence related to public relations and project activities.
• Prepare monthly public relations reports and weekly updates for management meetings.
• Perform any other duties or tasks assigned by supervisors.

Requirements:

• 2 years of relevant site administration experience in the construction industry
• Minimum GCE "O" Level or equivalent.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Self-motivated with a positive attitude and willingness to learn.
• Able to work independently and collaboratively as part of a team.
• Must be comfortable working full-time at a construction site in Woodlands.
• 5.5 days work week