Site Admin cum Public Relations Officer

LONGXIANG CONSTRUCTION PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

LONGXIANG CONSTRUCTION PTE LTD is seeking a diligent Site Administration Assistant to support daily site operations in Singapore. Responsibilities include data entry, filing, procurement of office supplies, and maintaining master lists for drawings and correspondences.

You will handle stakeholder communications, visit project vicinities as needed, and assist head-office administrative tasks. A 5.5-day work week with construction-site duties is required.

Qualifications

• 2 years of site administration experience in the construction industry.
• Proficiency in Microsoft Excel and Word.
• Self-motivated with a positive attitude and willingness to learn.
• Able to work independently and as part of a team.

Responsibilities

• Perform general administrative duties such as data entry, document filing, and maintaining records of all incoming and outgoing correspondences.
• Manage office and pantry supplies, stationery, and requisites, including procurement and replenishment.
• Prepare and maintain a master list of drawings, documents, and correspondences.
• Ensure proper organization and maintenance of filing systems and document storage.
• Provide administrative support to daily site operations and assist with administrative tasks for the head office as required.
• Handle complaints and feedback from stakeholders, the public, and authorities through emails, letters, and face-to-face meetings, and take appropriate remedial actions.
• Conduct visits to residents, occupiers, and stakeholders in the vicinity of the project when necessary.
• Manage feedback and complaints tactfully, providing full support on all public relations matters related to the project team.
• Arrange and attend meetings on public relations matters with the project team when required.
• Promote and maintain good relationships with the public, residents, and other stakeholders.
• Prepare and maintain proper filing, documentation, and correspondence related to public relations and project activities.
• Prepare monthly public relations reports and weekly updates for management meetings.
• Perform any other duties or tasks assigned by supervisors.

Skills

Site administration experience

MS Office proficiency

Self-motivation

Team collaboration

Education

GCE O-Level

Tools

Excel

Word

Job description

• Perform general administrative duties such as data entry, document filing, and maintaining records of all incoming and outgoing correspondences.
• Manage office and pantry supplies, stationery, and requisites, including procurement and replenishment.
• Prepare and maintain a master list of drawings, documents, and correspondences.
• Ensure proper organization and maintenance of filing systems and document storage.
• Provide administrative support to daily site operations and assist with administrative tasks for the head office as required.
• Handle complaints and feedback from stakeholders, the public, and authorities through emails, letters, and face-to-face meetings, and take appropriate remedial actions.
• Conduct visits to residents, occupiers, and stakeholders in the vicinity of the project when necessary.
• Manage feedback and complaints tactfully, providing full support on all public relations matters related to the project team.
• Arrange and attend meetings on public relations matters with the project team when required.
• Promote and maintain good relationships with the public, residents, and other stakeholders.
• Prepare and maintain proper filing, documentation, and correspondence related to public relations and project activities.
• Prepare monthly public relations reports and weekly updates for management meetings.
• Perform any other duties or tasks assigned by supervisors.

Requirements:

• 2 years of relevant site administration experience in the construction industry
• Minimum GCE “O” Level or equivalent.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Self-motivated with a positive attitude and willingness to learn.
• Able to work independently and collaboratively as part of a team.
• Must be comfortable working full-time at a construction site in Woodlands.
• 5.5 days work week