SITE ADMIN

SUNVIEW ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Administrative Support role focused on site office operations. Responsibilities include providing administrative assistance, coordinating with various departments, and ensuring safety compliance. Candidates should have at least 1 year of experience in an administrative role and proficiency in Microsoft Office applications. This position entails daily contact with employees and vendors, aiming to streamline site operations effectively.

Qualifications

• At least 1 year of working experience in a related administrative or site-based role.

Responsibilities

• Responsible for site office daily administrative works.
• Liaise with head office for site matters.
• Provide documentation and secretarial support to the project team.
• Schedule daily workflow and ensure project coordination.
• General administrative support to the site Project Team.
• Prepare and process necessary paperwork for operations.
• Maintain routine contact with various stakeholders.
• Update manpower movement constantly.
• Arrange onsite training.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Outlook

Proficient in Adobe Acrobat

Job description

JOB DESCRIPTION:

• Responsible for site office daily administrative works
• Liaise with Procurement, HR and Accounts Department and others at head office pertaining to site matters
• Provide site administration, documentation and secretarial support to the project team providing support to project teams by following up with Operations and other related departments
• Performs routine but varied clerical duties in accordance with standard procedures
• Schedules daily work flow and ensure coordination of completed projects
• General administrative support to the site Project Team
• Prepare and process paperwork necessary for purchase orders, invoice payment, expense reports, etc.
• Routine, but extensive contact with employees, clients, subcontractors, vendors, and service personnel
• Update manpower movement constantly
• Responsible for onsite training arrangement
• Ensure all work is carried out in a safe and productive manner in line with company and client procedures at all times

REQUIREMENTS:

• Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat.
• Preferably at least 1 year of working experience in a related administrative or site-based role.