Singapore – HR & Admin Executive

MLION CORPORATION PTE. LTD.; Singapore; On-site; SGD 27,000 - 38,000; Full time

Benefits offered by this job

AWS & Performance Bonus

Job summary

MLION CORPORATION PTE. LTD. in Singapore seeks an HR & Admin Associate to support recruitment, onboarding and HR operations. You will manage employee records, leaves, claims, travel bookings, and event planning while coordinating training and development activities.

The role also covers front desk duties and general administration to ensure smooth daily operations. Entry-level applicants are welcome. Proficiency in MS Office, good communication, teamwork and independence are valued traits in a

Qualifications

• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• Able to work well in a team and show initiative.
• Able to work independently with minimal supervision.

Responsibilities

• Assist in end-to-end recruitment: job posts, resume screening, talent selection and interview setup.
• Coordinate interviews with managers and candidates; follow up on status.
• Prepare Letters of Employment, confirmations, and other HR documents.
• Conduct new hire orientation, onboarding and offboarding processes.
• Maintain employees' details and leave records; process claims; arrange travel and events.
• Coordinate name cards distribution across regions (excluding PH and KSA).
• Support day-to-day HR operations and office administration.

Skills

Microsoft Office

Communication

Interpersonal skills

Team player

Independent working

Education

O/A Level / ITE / Diploma or equivalent

Job description

Job Responsibilities

Recruitment & Onboarding

• Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement
• Coordinate interviews with hiring managers and candidates, and follow up on interview status
• Assist in preparing Letters of Employment, Confirmation, and other HR-relateddocuments
• Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

• Update and maintain employees’ details and personal files
• Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness
• Manage and process employee claims, ensuring accuracy and compliance with company policies
• Organise staff flight and hotel bookings and process related claim forms
• Coordinate the creation and distribution of name cards for employees, including management and staff across all regions except the Philippines (PH) and Saudi Arabia (KSA)
• Provide support in day-to-day HR and administrative operations

Training & Learning & Development (L&D)

• Manage the full process of staff training programs, including coordination with internal stakeholders and training vendors, course registration and confirmation, post-training evaluations, training records maintenance, and certification tracking
• Source and liaise with training vendors to register employees for training
• Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management
• Evaluate effectiveness of training programs through employee feedback

Office Administration, Front Desk & General Support

• Answer incoming calls, take messages and redirect calls when required
• Cover reception duties when needed
• Manage and maintain pantry inventory and assist in purchasing pantry items
• Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly fruit day, and festive celebrations such as Chinese New Year (CNY) and Christmas
• Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

• Minimum “O” Level / “A” Level / ITE / Diploma or equivalent
• At least 1 year of related working experience
• Entry-level is welcome to apply
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• A good team player with a positive work attitude, strong initiative, and resilience
• Able to work independently with minimal supervision

Others

• Working hours: 9am to 5pm, Mondays to Fridays
• AWS & Performance Bonus is given subject to company and individual’s performance

We regret to inform that only shortlisted candidates will be contacted.