Assistant HR and Administrative Manager

TCS JOHN HUXLEY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

TCS JOHN HUXLEY SINGAPORE PTE. LTD. seeks an experienced HR administrator to manage day-to-day employee records, support the full lifecycle from onboarding to offboarding, and assist in payroll data preparation. You will oversee office operations in the Philippines and provide HR support for Singapore, coordinating with Macau HR & Admin.

The role requires strong organizational skills, proficiency in MS Office, and English and Chinese language abilities; audit support experience is a plus.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum of 5 years of experience in administration or office management.
• Familiarity with statutory submissions and audit support is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office; familiarity with HR software is an asset.
• Strong written and spoken English; Chinese language skills preferred.

Responsibilities

• Maintain and update day-to-day HR records and databases.
• Support full employee lifecycle from onboarding to offboarding.
• Assist payroll by providing absences, bonuses, leave balances, CPF/SDL data.
• Oversee office operations in the Philippines, payroll and recruitment support.
• Provide HR support for Singapore office; liaison with Macau HR & Admin.
• Organize filing systems and implement administrative policies for efficiency.
• Coordinate meetings, travel, events; liaise with government agencies.
• Handle ad-hoc tasks and special projects.

Skills

HR administration

Onboarding

Payroll data preparation

Government liaison

Bilingual English/Chinese

Microsoft Office

Record keeping

Education

Bachelor’s degree in Business Administration/related field

Tools

HR software

Job description

KeyResponsibilities

• Maintain and update accurate day-to-day management of employee records and HR databases (e.g., Personnel files, employee movements, leave records).
• Support the full employee lifecycle, including onboarding (pre-employment requirements, orientation) and offboarding (clearance, final pay coordination).
• Assist in payroll preparation by providing relevant data - such as absences, bonuses, and leave balances and CPF and SDL submissions.
• Control petty cash, staff claims including monitoring expenses and preparing GST schedule.
• Oversee the daily operations of the Philippines office, providing support and coordination to the on-site Administrator on matters related to payroll, recruitment, and office administration.
• Provide full-spectrum of HR support for Singapore office included recruitment, orientation for new joiners, performance management, internal communications, C & B and work closely with HR & Administrative Manager in Macau.
• Organize and maintain an efficient filing system for correspondence and other records with accuracy and confidentiality.
• Formulate, review, and implement administrative policies, practices, and procedures to improve operational efficiency.
• Liaise with all government departments, regulators such as Ministry of Manpower or Gambling Regulatory Authority, and insurance brokers on behalf of the company.
• Oversee new joiner induction and orientation processes.
• Schedule and coordinate meetings, appointments, travel arrangements, and company events.
• Handle ad-hoc tasks and special projects as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum of 5 years of experience in administration, accounting support, or office management.
• Familiarity with statutory submissions and audit support is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office and familiarity with HR software will be an asset.
• Strong written skills in English and verbal both in English and Chinese.
• Ability to liaise professionally with government agencies, vendors, and internal stakeholders.
• Proactive problem-solving skills and ability to work independently.
• High level of integrity and ability to handle confidential information.
• Work closely with regional leadership and contribute to policy development.
• Adaptability to handle ad-hoc tasks and shifting priorities.