HR Administrator

Securitas Guarding Services (Singapore) Pte Ltd; Singapore; On-site; SGD 48,000 - 75,000; Full time

Job summary

Securitas Guarding Services (Singapore) Pte Ltd is seeking an HR Generalist to manage the full spectrum of HR activities for employees in Singapore. The role reports to the HR Manager and provides operational support to line management and staff across onboarding, offboarding, grievances, compensation and benefits, engagement, performance management and training.

The successful candidate will handle recruitment, HRIS data entry, Work Pass applications and licensing tracking, as well as benefits

Qualifications

• Diploma or Bachelor7s Degree in any discipline.
• With at least 2 years of HR experience as a generalist or recruiting specialist.
• High energy level in a fast-paced environment.
• Confident, result-oriented, takes initiative, and able to work under pressure.
• Good interpersonal and communication skills with ability to interact with all levels.
• Ability to work independently and efficiently under tight deadlines.
• Strong team spirit and systematic, target-oriented working style.
• Integrity and positive working attitude.
• Proficient in MS Office.

Responsibilities

• Perform onboarding/off-boarding duties, staff orientation and related tasks.
• Administer employee records and data entry into HRIS.
• Handle Work Pass and PR applications, renewals and cancellations.
• Conduct licensing tracking, background screening, reference checks and statutory screening.
• Coordinate manpower movement, contract renewal, transfer, promotion, resignation/termination.
• Manage recruitment activities including sourcing and interviewing.
• Screen resumes, shortlist, schedule interviews and select candidates.
• Handle employee benefits insurance matters and renewals.
• Respond to employee inquiries on HR-related matters.
• Address grievances and disciplinary issues with relevant parties.
• Prepare weekly or monthly HR reports.
• Support cross-functional HR initiatives and process improvements.
• Organize CSR, teambuilding and staff engagement events.
• Perform ad-hoc duties as assigned.

Education

Diploma or Bachelor7s Degree in any discipline

Tools

HRIS systems

MS Office

Job description

This role reports to the HR Manager and handles all human resources matters for employees based in Singapore. It also provides operational support to line management and employees across the full spectrum of human resource functions, including onboarding, offboarding, grievances/disciplinary, compensation and benefits, staff engagement and performance management, and training and development.

Job Responsibilities:

• Perform daily HR duties such as onboarding/off-boarding formalities, staff orientation, etc.

• Administer employees’ records and ensure required personal documents are in place in proper order including data entry into the HRIS systems.

• Handle Work Pass and PRD applications, renewals, and cancellations along with coordination with relevant concerned parties.

• Perform and handle licensing tracking, background screening, reference checks, and work pass and medical screening checks and any other statutory screening, etc.

• Coordinate with relevant business units on manpower movement, contract renewal, confirmation, transfer, promotion, re-employment, resignation/termination, etc., along with respective administration.

• Handle and manage all recruitment activities, including being involved in the recruitment process by actively sourcing talent in the related fields.

• Resume screening, short-listing, fixing appointments, interviewing and selecting the suitable candidates according to requirements and the job responsibilities.

• Handle the employee benefits insurance matters, including renewals, census updates, enrolment and insurance claims including WICA filing and claims.

• Provide response to employee enquires on HR-related matters.

• Handle the employees’ grievances and complaints. Attend to the employee’s Disciplinary grievances issues and coordinate with all concerned parties to ensure clean closure.

• Prepare weekly or monthly HR reports, including meeting related materials periodically.

• Involve and provide support in progressive HR initiatives and cross-functional process improvement projects.

• Organize CSR, teambuilding, staff engagement events and activities.

• Perform any ad-hoc duties as assigned.

Job Requirements:

• Diploma or Bachelor's Degree in any discipline.

• With at least 2 years of HR experience as a generalist or recruiting specialist.

• Possess a high energy level and enjoy working in a fast-paced environment.

• Confident, result-orientated, take initiative, and able to work under pressure.

• Good interpersonal and communication skills, with the ability to interact with all levels.

• Ability to interact with all levels of people.

• Ability to work independently and efficiently under a tight deadline.

• High team spirit and commitment, systematic and target-oriented working style.

• Must possess a high level of integrity and a positive working attitude.

• Good knowledge of MS Office.

HR Department

Securitas Guarding Services (Singapore) Pte Ltd

Thank you for applying.

To learn more about us, please visit us atwww.securitas-singapore.com.

We regret that only shortlisted candidates will be notified.