Shipping Coordinator / Operation Executive

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job description

Job Details

• 5-day work week (9.00am to 6.00pm)
• Location :PAYA LEBAR
• Marine Company

Job Responsibilities ( Shipping Admin)

• Provide general administrative support to ensure smooth daily office operations
• Assist with basic accounting tasks, including data entry, invoice processing, and document filing
• Handle correspondence with suppliers, customers, and service providers when required
• Maintain and update records, databases, and documentation
• Undertake any other duties assigned by the company

Job Responsibilities ( Operation Executive)

• Coordinate with vessels, terminals, suppliers, and service providers on vessel schedules
• Manage vessel arrivals, departures, and port formalities, including tug/pilot arrangements and crew-related matters
• Submit required documentation to the Port Authority and other relevant regulatory bodies
• Arrange and supervise the supply and delivery of ship spares, stores, provisions, and services
• Monitor vessel ETAs and track vessel movements while in port
• Handle vessel and cargo documentation
• Assist with crew operations, documentation, and crew change coordination
• Prepare and submit estimated and final port disbursement accounts to owners
• Liaise with shipowners and principals regarding agency appointments, SOA updates, and payments
• Provide operational support to the immediate supervisor and perform additional duties as assigned