Senior Finance Assistant (AP) - 4 months

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; Sur place; SGD 42 000 - 54 000; Plein temps

Résumé du poste

PRIMESTAFF MANAGEMENT SERVICES PTE LTD in Singapore seeks an Accounts Payable professional to handle supplier invoices, verify against POs, and perform two-way/three-way matching.

You will collaborate with departments to obtain missing docs, ensure timely processing, assist with month-end close, and maintain AP records; 2–3 years' experience preferred, Excel and ERP proficiency.

Qualifications

• Diploma in Accountancy, Finance or equivalent.
• 2–3 years of Accounts Payable operations experience.
• Strong understanding of invoice processing and vendor management.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Strong communication and stakeholder management skills.

Responsabilités

• Process supplier invoices accurately and promptly.
• Verify invoices against purchase orders, goods receipt records and other supporting documentation.
• Perform two-way and three-way matching.
• Check invoice details including vendor, amounts, GST treatment, payment terms and accounting codes.
• Follow up for missing documentation and approvals.
• Ensure invoices processed within turnaround times and payment schedules.
• Maintain proper documentation and records.

Connaissances

Accounts Payable

Vendor management

Analytical skills

Problem-solving

Communication skills

Formation

Diploma in Accountancy or Finance

Outils

Microsoft Excel

ERP systems

Description du poste

Responsibilities

• Process supplier invoices accurately and promptly, ensuring timely recording in the accounting system.
• Verify invoices against purchase orders, goods receipt records and other supporting documentation, where applicable
• Perform two-way and three-way matching to ensure accuracy and completeness of invoice processing.
• Check invoice details, including vendor information, amounts, GST treatment, payment terms and appropriate accounting codes.
• Follow up with relevant departments to obtain missing documentation, approvals and clarifications to facilitate timely invoice processing.
• Ensure invoices are processed within established turnaround times and in accordance with payment schedules.
• Maintain proper documentation and records for all invoices processed.

Exception Processing

• Review and resolve invoice exceptions, discrepancies and processing errors.
• Investigate unmatched invoices, purchase orders and goods receipt discrepancies.
• Follow up with internal stakeholders and vendors to resolve outstanding issues and facilitate invoice processing.
• Escalate complex or unresolved issues to the appropriate parties for timely resolution.

Accounts Payable Operations

• Support payment preparation and processing activities to ensure timely settlement of supplier invoices.
• Perform vendor statement reconciliations and follow up on outstanding invoices and discrepancies.
• Monitor aged payables, outstanding invoices and unprocessed transactions.
• Assist with month-end closing activities, including AP reconciliations and accruals where required.

Requirements

• Diploma in Accountancy, Finance or equivalent.
• 2–3 years relevant experience in Accounts Payable operations.
• Strong understanding of invoice processing and vendor management.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Strong communication and stakeholder management skills