Senior Executive, Lease Management (Lease Administration) (12578)

Mapletree Investments Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Mapletree Investments Pte Ltd is seeking a Lease Management professional to support the portfolio’s leasing lifecycle in Singapore. You will handle lease documents, schedules, and monthly reports, while ensuring accuracy and timely submissions.

Responsibilities include arrears management, data maintenance, and interaction with tenants, internal and external counsel, and service providers. A Diploma/Degree in a relevant field with 3–5 years’ experience and strong Excel skills are required.

Qualifications

• Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent.
• 3 to 5 years of relevant experience in lease management.
• Good working knowledge of MS Excel.
• Experience with SAP system will have an added advantage.
• Meticulous, diligent, highly organised and have lots of initiative.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage leases including preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission.
• Conduct lease documentation, audit checks on leases and tenants, arrears management, and tenant and other related lease management functions.
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents.
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases.
• Track security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales.
• Ensure accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost.
• Manage billing related issues and Point of Sales (POS) related issues.
• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly.

Skills

Lease management

MS Excel

Communication

Interpersonal skills

Attention to detail

Education

Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or equivalent

Tools

SAP

Job description

The Role

This position will provide lease management support for the properties within the Company's portfolio.

Job Responsibilities

• Manage leases including preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission

• Conduct lease documentation, audit checks on leases and tenants, arrears management, and tenant and other related lease management functions

• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents

• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases

• Track security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales

• Ensure accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost

• Manage billing related issues and Point of Sales (POS) related issues

• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly

• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work

Job Requirements

• Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent

• 3 to 5 years of relevant experience in lease management

• Good working knowledge of MS Excel

• Experience with SAP system will have an added advantage

• Meticulous, diligent, highly organised and have lots of initiative

• Excellent communication and interpersonal skills