Executive, Lease Management (12-month Contract) (Based in Singapore)

Mapletree; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Mapletree Investments Pte Ltd is seeking a Lease Management Associate to support the portfolio with lease administration, document checks and data reporting.

You will manage tenancy schedules, arrears processes and client communications, ensuring accuracy and timely submissions. The role requires attention to detail, good Excel skills, and collaboration with internal and external parties.

Qualifications

• Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent.
• At least 2 years of relevant lease management experience.
• Strong MS Excel skills; SAP experience is a plus.
• Meticulous, organised with initiative and good communication.
• Proficiency in data entry and reporting.

Responsibilities

• Manage leases: prepare and check lease documents, activate contracts, maintain tenancy schedules and monthly reports.
• Handle lease documentation, audits, arrears management for tenants.
• Enter data into systems and monitor lease document status.
• Execute arrears collection and present recovery plans.
• Track security deposits and monitor turnover reports and adjustments.
• Ensure timely submission of gross sales turnover reports and analyze rent, turnover and occupancy costs.
• Address billing issues and POS matters.
• Maintain cordial tenant relationships and respond promptly to requests.
• Liaise with counsel, bailiffs, liquidators and collection agents.

Skills

Lease management

Attention to detail

Communication

Education

Degree in Estate Management

Tools

MS Excel

SAP

Job description

The Role

This position will provide lease management support for the properties within the Company’s portfolio.

The Role

This position will provide lease management support for the properties within the Company’s portfolio.

Job Responsibilities

• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission.
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions.
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents.
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases.
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales.
• Main responsibilities include ensuring accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost.
• Responsible for billing related issues and managing the Point of Sales (POS) related issues.
• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly.
• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work.

Job Requirements

• Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent.
• At least 2 years of of relevant experience in lease management.
• Good working knowledge of MS Excel.
• Experience with SAP system will have an added advantage.
• You should be meticulous, diligent, highly organised and have lots of initiative. Other key attributes include excellent communication and interpersonal skills.

(We regret that only shortlisted candidates will be notified. Mapletree Investments Pte Ltd shall not be responsible or liable to any recruitment firm or agency in connection with the receipt of any unsolicited information on any prospective candidate.)