Senior Corporate Admin & IT Operations Lead

Heartware; Singapore; On-site; SGD 50,000 - 78,000; Full time

Job description

Executive/Senior Executive (Corporate Administration)

JOB DESCRIPTION

• Plan and conduct staff performance appraisal.
• Maintain and update Employee Handbook and related forms.
• Draft and update Job Descriptions, manage organisation’s job postings, review applications and resumes; and prepare for interviews.
• Coordinate the on-boarding and orientation of new employees.
• Track and update employees’ training records as per requirements.
• Plan and coordinate exit interviews and handover process.
• Maintain and update employees’ time-offs, statutory and non-statutory leaves and coordinate with accounts to ensure timely and accurate reimbursements.
• Plan and coordinate staff well-being activities and annual Workplans.
• Manage and update organisation’s software library.
• Manage security access of organisation’s shared folders and upkeep a log of such access for timely reviews.
• Manage and update organisation’s email accounts.
• Manage networks and servers.
• Liaise with IT vendors on the procurement of IT hardware and upgrades to IT systems.
• Liaison between Heartware Network and community partners in relation to matters on YouthBank.
• Manage and upkeep the YouthBank to ensure optimal performance in supporting the organisation’s volunteer management efforts.
• Draft and maintain documentations relating to the use and administration of Youthbank, including PDPA compliance documents.
• Support the Executive Director in managing our donors and the execution of fundraising events.

PRE-REQUISITES

• Experience in HR administration
• Experience in managing IT systems preferred
• Experience in process reviews preferred
• Advance Excel user preferred
• Basic knowledge in Microsoft Suite applications
• Excellent verbal & written communications skills
• Excellent organisation & time management skills with ability to meet targets and deadlines
• Excellent interpersonal & multi-disciplinary project skills
• Excellent in organisational skills, detail orientated
• Experience as a team leader or supervisor
• Ability to work independently and as a member of a team
• Able to work on weekends and public holiday

HOW TO APPLY

Only short-listed candidates will be contacted for an interview.