HR/Admin Executive

ALLEVIATIVE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

ALLEVIATIVE ENGINEERING PTE. LTD. is seeking an HR & Admin Executive to take charge of all worker-related matters and the company’s daily administration.

The role requires hands-on coordination, accurate records, and consistent follow-through across recruitment, onboarding, payroll, housing, transport, medical matters and site access. The position is office-based in Singapore, with visits to dormitories and project sites as required.

Qualifications

• Experience in HR and administration; construction industry experience is preferred.
• Familiar with worker management and payroll administration.
• Strong organizational and communication skills.

Responsibilities

• Handle workers’ employment, onboarding, leave, grievances, and offboarding.
• Manage work passes, renewals, expiry tracking, and liaison with authorities.
• Prepare payroll data, CPF info and statutory submissions.
• Coordinate dormitories, transport, and travel arrangements for workers.
• Administer medical appointments, insurance, and work-injury claims.
• Arrange trainings, site access, and ensure proper documentation.
• Oversee office operations, supplies, records, and vendor coordination.
• Maintain asset records, purchases, and project administration tasks.
• Support management with HR and general administrative duties.

Skills

HR & Admin coordination

Attention to detail

Strong follow-up

Microsoft Excel/Office

Job description

HR & ADMIN EXECUTIVE

We are looking for a responsible and organised HR & Admin Executive to take charge of all worker-related matters and the company’s daily administration.

This is a hands-on role requiring strong coordination, accurate records and consistent follow-up. You must be able to manage daily arrangements, resolve routine issues and follow matters through to completion.

Key Responsibilities

1. Workers’ employment and HR matters

• Handle recruitment, interviews, employment documents, onboarding, probation tracking, resignations and offboarding.

• Maintain complete records for workers and office staff.

• Handle leave applications, employee enquiries, grievances and disciplinary documentation, referring decisions to management where required.

• Communicate company policies and instructions clearly.

2. Work passes and statutory administration

• Handle work-pass applications, renewals, issuance and cancellations through authorised company channels.

• Track passport and work-pass expiry dates, medical examinations, insurance, security bonds and other applicable requirements.

• Maintain levy records and arrange required submissions and payments with accounts.

• Follow up with authorities, employment agents and service providers until matters are completed.

3. Attendance, payroll and claims

• Collect and verify attendance, timesheets, overtime, leave and allowances with supervisors.

• Prepare payroll, payslips, CPF information and relevant statutory submissions.

• Check employee claims and supporting documents.

• Resolve discrepancies before submitting payroll and payments for approval.

4. Workers’ accommodation and transport

• Handle dormitory arrangements, room allocation, tenancy renewals, check-in and check-out.

• Coordinate worker transport, airport transfers and travel arrangements.

• Arrange home leave and repatriation following management approval.

• Follow up on accommodation, transport and related worker issues.

5. Workers’ welfare, medical and insurance matters

• Arrange medical appointments, examinations and treatment when required.

• Handle medical certificates, insurance claims and work-injury claim administration.

• Coordinate with clinics, hospitals, insurers and relevant parties.

• Attend to urgent worker matters and report serious issues promptly.

6. Training and site access

• Arrange required courses, renewals, safety inductions and registrations.

• Maintain workers’ qualifications, training certificates and expiry trackers.

• Coordinate site-access applications, manpower lists and supporting documents with project teams.

7. General company and office administration

• Take charge of daily office operations, correspondence, filing and administrative records.

• Manage office supplies, stationery, equipment, utilities, telecommunications and service providers.

• Track company registrations, licences, insurance policies, subscriptions and renewals.

• Arrange servicing, repairs and other office requirements.

8. Vehicles, purchases and vendor coordination

• Maintain vehicle records and track insurance, road tax, inspections, servicing and parking arrangements.

• Obtain quotations, prepare purchase orders and coordinate approved purchases and deliveries.

• Check invoices and delivery documents, and submit complete records to accounts.

• Maintain relevant asset and equipment records.

9. Project and management administration

• Handle project administrative documents, company forms, meeting arrangements and submission records.

• Coordinate with management, project teams, suppliers and external parties.

• Maintain clear trackers for outstanding actions, approvals and deadlines.

• Handle other related worker, HR and company administrative matters assigned by management.

Requirements

• Relevant HR and administration experience; construction industry experience is preferred.

• Familiar with worker management, MOM work-pass procedures, payroll and CPF administration.

• Highly organised, detail-oriented and accurate with documents and figures.

• Strong coordination, communication and follow-up skills.

• Able to handle workers’ concerns firmly, fairly and professionally.

• Able to prioritise urgent matters and work independently.

• Proficient in Microsoft Excel, Word and digital record keeping.

• Trustworthy and discreet when handling salaries, personal information and company records.

Working Arrangements

Office-based, with visits to dormitories, project sites, clinics or other locations when required. Urgent worker matters may require attention outside normal office hours, including nights, weekends or public holidays.