HR Executive

ESG GLOBAL PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

ESG GLOBAL PTE. LTD. in Singapore is seeking an HR Systems & Employee Data professional to manage letters, maintain employee records and administer HR systems.

You will handle data entry, respond to HR requests, process leave, claims and movements, and ensure all correspondence is accurate and properly filed. Fresh graduates are welcome; a Diploma or equivalent is required, with strong MS Office skills (Excel and PowerPoint) and the ability to handle confidential information.

Qualifications

• Diploma or equivalent required; fresh graduates welcomed.
• Strong data entry accuracy and attention to detail.
• Good organisational and time-management skills.
• Able to work independently and meet deadlines.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Able to handle confidential information with discretion.
• Willing to support HR system-related and admin tasks.

Responsibilities

• Prepare, generate and issue employee letters and HR-related documentation.
• Provide day-to-day administrative support to employees on routine HR matters.
• Assist employees with HR-related requests and coordinate with internal stakeholders.
• Support the maintenance of the HR systems and employee data records.
• Maintain accurate and up-to-date employee information and HR records.
• Perform data entry, updates and system changes accurately and timely.
• Assist with onboarding in HR and payroll systems and employee profiles.
• Process employee movements and changes in the HR system (hires, transfers, promotions, exits).
• Conduct regular checks to ensure HR records are accurate across systems.
• Assist with HR system migrations, uploads and projects as required.

Skills

Data entry

Attention to detail

Organizational skills

Time management

Communication skills

Discretion/confidentiality

Independent worker

Learning HR software

Education

Diploma or equivalent

Tools

Excel

PowerPoint

Microsoft Office

HR software

Job description

HR Systems & Employee Data

• Prepare, generate and issue employee letters and HR-related documentation, including employment confirmation letters, contract-related letters, salary adjustment letters, transfer letters, employment verification letters and other ad hoc correspondence as required.
• Provide day-to-day administrative support to employees on routine HR matters, including general enquiries, documentation requests, HR processes and system-related assistance.
• Assist employees with HR-related requests and follow up with the relevant internal stakeholders to ensure matters are addressed in a timely manner.
• Support the day-to-day administration and maintenance of the company's HR systems.
• Maintain accurate and up-to-date employee information, including personal particulars, employment details, salary information, leave balances and other HR records.
• Perform employee data entry, updates and system changes accurately and within the required timelines.
• Assist with the setup of new employees in HR and payroll systems, including creation and maintenance of employee profiles.
• Process employee movements and changes in the HR system, including new hires, transfers, promotions, salary changes, contract changes and employee exits.
• Conduct regular checks to ensure employee records across HR systems are accurate and complete.
• Assist with system data migration, uploads and other HR system projects when required.

HR Operations & Support

• Process employee leave applications and maintain leave records.
• Monitor attendance records and follow up on discrepancies where required.
• Process medical, overtime and other employee claims with the necessary supporting documents and approvals.
• Prepare, generate and issue employee letters
• Maintain proper records of employee correspondence and ensure all HR documentation is accurately prepared, updated and filed.
• Assist employees with HR-related requests and follow up with the relevant internal stakeholders to ensure matters are addressed in a timely manner.
• Maintain proper records of employee correspondence and ensure all HR documentation is accurately prepared, updated and filed.
• Provide employee support and assistance on an ad hoc basis as and when required.

Leave, Attendance & Claims Administration

• Process employee leave applications and maintain leave records.
• Monitor attendance records and follow up on discrepancies where required.
• Process medical, overtime and other employee claims with the necessary supporting documents and approvals.

Requirements

• Minimum Diploma or equivalent. Fresh graduates are welcomed.
• Comfortable with data entry, system administration and maintaining employee records.
• Good attention to detail and accuracy when handling employee and payroll data.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks and deadlines.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Comfortable working with systems and learning new HR software.
• Responsible and able to handle confidential employee information with discretion.
• Proactive, reliable and willing to support both HR system-related and general administrative tasks.

Candidates who are available to start immediately will be given priority. Salary will be commensurate with qualifications and relevant experience.