Senior Associate, Fund Corporate Secretarial - Vistra Funds Solutions

Vistra; Singapore; Hybrid; SGD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid working

Medical & dental coverage

Wellness allowance

Generous annual leave

Mentorship program

Membership fees reimbursement

Job summary

Vistra is seeking a Senior Associate in Fund Corporate Secretarial, based in Singapore, with 4–6 years of portfolio handling experience. The role involves managing the full spectrum of secretarial duties, ensuring regulatory compliance, and liaising with accounting teams and clients.

The position is full-time with a flexible hybrid setup. Candidates pursuing ICSA or with fund administration experience are encouraged to apply, with a strong emphasis on integrity and attention to detail.

Qualifications

• At least 4–6 years of portfolio handling experience.
• Corporate assignments knowledge in Singapore and other jurisdictions.
• ICSA qualification is advantageous.
• Fund administration experience is advantageous.
• High professional integrity and maturity.
• Meticulous attention to detail and ability to meet tight deadlines.

Responsibilities

• Manage and maintain the full spectrum of company secretarial duties.
• Ensure compliance with Singapore Corporate Enactments and governance.
• Streamline workflows for prompt, professional service.
• Coordinate with accounting, management, and clients.
• Liaise with offshore entities and attend meetings to draft minutes.
• Prepare Directors’ Resolutions and client documents.
• Obtain compliance clearance for onboarding and KYC requests.
• Perform ad-hoc duties as required.

Skills

Attention to detail

Meeting deadlines

Education

Chartered Secretary (ICSA) candidate

Job description

Senior Associate, Fund Corporate Secretarial - Vistra Funds Solutions

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Fund Corporate Secretarial (Open to Senior Associate/Assistant Manager/Manager). This full-time and permanent position is based in Singapore.

Key responsibilities

• Manage and maintain the full spectrum of company secretarial duties
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Streamline all workflow processes to ensure prompt and professional service rendered to all parties
• Liaise with the accounting team, management, and clients
• Monitor and co-ordinate with the Agents in relation to the offshore entities i.e. Cayman, BVI, and others
• Attend meetings and draft minutes
• Draft and prepare document i.e., Directors’ Resolutions and other relevant documents for the clients
• Responsible for obtaining compliance clearance for internal onboarding and external KYC requests
• Perform other ad-hoc duties as and when required

Key requirements

• At least 4-6 years of experience in handling a portfolio independently
• Corporate assignments knowledge in Singapore and other jurisdictions
• Pursuing a Chartered Secretary (ICSA) qualification is an added advantageous
• Experience in handling fund administration will be advantageous
• High professional integrity and maturity
• Meticulous attention to fine details and ability to meet tight deadlines

Company Benefits

• At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and celebration leave.
• Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.
• As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

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