Associate, Fund Corporate Secretarial

Vistra; Singapore; Hybrid; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Flexible hybrid work

Celebration leave

Medical & dental coverage

Wellness allowance

Annual leave entitlement

Mentorship program

Membership fees reimbursement

Job summary

Vistra is seeking an Administrative Assistant in Corporate Secretarial to provide essential support to the team in Singapore. You will assist with document preparation, filing, and maintaining corporate records, while liaising with internal groups to ensure smooth operations.

The role requires strong English communication, attention to detail, and proficiency in Word and Excel, with a flexible hybrid work setup to support work-life balance.

Qualifications

• Good interpersonal and communication skills.
• Strong command of English (written and spoken).
• Proficient in Microsoft Word and Excel.
• Detail-oriented and organised.

Responsibilities

• Provide administrative and operational support to the Corporate Secretarial Team.
• Compliance with provisions in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance.
• Liaise with the accounting team, management, and internal teams.
• Prepare and arrange signatures for documents i.e., Directors’ Resolutions and other relevant documents.
• Organize and maintain both electronic and physical corporate files and documents.
• Perform other ad-hoc duties as and when required.

Skills

Interpersonal skills

English proficiency

MS Word

MS Excel

Detail-oriented

Organised

Tools

MS Word

MS Excel

Job description

Posting Start Date: 10/14/26

Job Description:

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

Administrative Assistant, Corporate Secretarial

Key Responsibilities:

• Provide administrative and operational support to the Corporate Secretarial Team
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Liaise with the accounting team, management, and internal teams
• Prepare and arrange signature for documents i.e., Directors’ Resolutions and other relevant documents
• Organize and maintain both electronic and physical corporate files and documents
• Perform other ad-hoc duties as and when required

Key Requirements:

• Good interpersonal and communication skills
• Strong command of English (written and spoken)
• Proficient in Microsoft Word and Excel
• Detail-oriented and organised

Company Benefits:

• flexible hybrid working arrangement and celebration leave
• comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.
• internal mentorship program
• reimburse professional membership fees for certifications like CA, or ACCA