Senior Associate, Fund Corporate Secretarial

VISTRA; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work

Celebration leave

Medical insurance

Dental coverage

Wellness allowance

Annual leave

Mentorship program

Membership fee reimbursement

Job summary

Vistra Singapore invites you to join as Senior Associate, Fund Corporate Secretarial. Based in our Singapore office, this full-time role covers the full spectrum of company secretarial duties, ensures compliance with Singapore Corporate Enactments, and coordinates with offshore entities.

You will attend meetings, draft minutes and resolutions, and liaise with clients. The ideal candidate has 3–4 years of corporate secretarial experience, knowledge of Singapore and other jurisdictions, and is

Qualifications

• 3–4 years of corporate secretarial experience
• Knowledge of Singapore corporate law and cross-border requirements
• Pursuing ICSA qualification is advantageous
• Fund administration experience is a plus
• High integrity and meticulous with tight deadlines

Responsibilities

• Manage full range of company secretarial duties
• Ensure compliance with Singapore Corporate Enactments
• Coordinate with offshore entities (e.g., Cayman, BVI)
• Attend meetings and draft minutes
• Prepare directors' resolutions and other documents
• Onboard clients and handle KYC-related tasks
• Support ad-hoc duties as required

Skills

Corporate secretarial experience

Fund administration

ICSA pursuit

Attention to detail

Deadline compliance

Education

ICSA qualification pursuit

Job description

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Senior Associate, Fund Corporate Secretarial based in our Vistra, Singapore office. This is a full-time and permanent position.

Key responsibilities:

• Manage and maintain the full spectrum of company secretarial duties
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Streamline all workflow processes to ensure prompt and professional service rendered to all parties
• Liaise with the accounting team, management, and clients
• Monitor and co-ordinate with the Agents in relation to the offshore entities i.e. Cayman, BVI, and others
• Attend meetings and draft minutes
• Draft and prepare document i.e., Director's Resolutions and other relevant documents for the clients
• Responsible for obtaining compliance clearance for internal onboarding and external KYC requests
• Perform other ad-hoc duties as and when required

Key requirements:

• 3 - 4 years of relevant Corporate Secretarial experience
• Corporate assignments knowledge in Singapore and other jurisdictions
• Pursuing a Chartered Secretary (ICSA) qualification is an added advantageous
• Experience in handling fund administration will be advantageous
• High professional integrity and maturity
• Meticulous attention to fine details and ability to meet tight deadlines

At our Singapore office, we believe in putting our employees' well-being first!

Company Benefits:

• flexible hybrid working arrangement
• celebration leave
• comprehensive medical insurance and dental coverage
• wellness allowance
• competitive annual leave entitlement
• internal mentorship program
• reimburse professional membership fees for certifications like CA, or ACCA

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!