Assistant Manager, Fund Corporate Secretarial

Vistra; Singapore; Hybrid; SGD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible hybrid working

Medical insurance

Dental coverage

Wellness allowance

Annual leave

Job summary

Vistra is hiring an Assistant Manager for Fund Corporate Secretarial in Singapore. The role focuses on managing the full spectrum of secretarial duties, ensuring compliance with Singapore laws, and coordinating with management and clients to deliver timely, high-quality service.

The ideal candidate will have 4–6 years’ portfolio experience, knowledge of SG corporate enactments and governance, and ideally pursue ICSA. Fund administration experience is a plus.

Qualifications

• At least 4–6 years of portfolio secretarial experience.
• Knowledge of Singapore corporate law and governance.
• ICSA qualification in progress is advantageous.
• Experience in fund administration is beneficial.

Responsibilities

• Manage and maintain full spectrum of company secretarial duties.
• Ensure compliance with Singapore corporate enactments, statutory reporting, filing, and governance.
• Streamline workflows to deliver prompt, professional service.
• Liaise with accounting team, management, and clients.
• Coordinate with agents regarding offshore entities (Cayman, BVI, etc.).
• Attend meetings and draft minutes.
• Draft Directors’ Resolutions and other relevant documents.
• Obtain compliance clearance for onboarding and external KYC requests.
• Perform other ad-hoc duties as required.

Skills

Portfolio knowledge

Independent handling

Fund administration

Integrity & maturity

Attention to detail

Education

ICSA (Chartered Secretary) in progress

Job description

Assistant Manager, Fund Corporate Secretarial

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that .

This full-time and permanent position is based in Singapore.

Key responsibilities:

• Manage and maintain the full spectrum of company secretarial duties
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Streamline all workflow processes to ensure prompt and professional service rendered to all parties
• Liaise with the accounting team, management, and clients
• Monitor and co-ordinate with the Agents in relation to the offshore entities i.e. Cayman, BVI, and others
• Attend meetings and draft minutes
• Draft and prepare document i.e., Directors’ Resolutions and other relevant documents for the clients
• Responsible for obtaining compliance clearance for internal onboarding and external KYC requests
• Perform other ad-hoc duties as and when required

Key requirements:

• At least 4-6 years of experience in handling a portfolio independently
• Corporate assignments knowledge in Singapore and other jurisdictionsPursuing a Chartered Secretary (ICSA) qualification is an added advantageous
• Experience in handling fund administration will be advantageous
• High professional integrity and maturity
• Meticulous attention to fine details and ability to meet tight deadlines

Company Benefits:

At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.